Executive Assistant

vor 2 Wochen

Sydney, Österreich Everi Pty Vollzeit
Who are we?

Nissan has one of the most comprehensive European presences of any overseas manufacturer, employing more than 17,000 staff across locally based Design, Research & Development, Manufacturing, Logistics, Purchasing and Sales & Marketing operations. Total production in the UK alone is now over 9 million vehicles including award-winning crossovers, commercial vehicles and the Nissan LEAF, the world's most popular electric vehicle.

We are an aspiring organisation, and we are looking for equally bold and creative Executive Assistant & Finance Administrator to join our established team. Nissan is positioned to become the most desirable Asian brand in Europe, and we need your help to get there.

Purpose

The Global Nissan Customer Experience (NCX) team based on Nissan's Customer Experience Centre (CEC) located in Paddington, London is seeking a multi-disciplined Executive Assistant & Finance Administrator with a sharp eye for detail to work with CEC's Vice President (VP) and Business Transformation and Operations team.

The role will be diverse and encompass Finance Administration, Office Administration, and Assisting CEC's VP for Global Customer Experience & Digital Transformation.

The Executive Assistant plays a pivotal role in ensuring seamless operations for the Global Vice President. This position involves more than administrative tasks; it requires a strategic mindset, exceptional organizational skills, and the ability to handle complex responsibilities. The successful candidate will be the VP's "right-hand person," enabling them to focus on high-level leadership and strategic functions.

In its Finance and Office Administration capacity, the role will be responsible for supporting CEC's Business Transformation & Operations team to ensure efficient management of CEC office and finance.

Main Tasks & Responsibilities

Executive Assistant
  • Calendar Management: Coordinate and manage the Global Vice President's schedule, including meetings, appointments, and travel arrangements.
  • Meeting & Event Support: Plan and prepare for meetings the VP will participate in, including booking meeting rooms, ensuring availability and necessary resources, preparing the room and technology, preparing catering.
  • Email and Communication: Prioritize, review, and respond to emails on behalf of the Global Vice President.
  • Phone Calls: Handle incoming and outgoing calls, ensuring efficient communication.
  • Document Management: Organize and maintain critical documents, presentations, and reports.
  • Business Travel Coordination: Arrange international and domestic travel, including flights, accommodations, and logistics for meetings, business dinners, and other itineraries.
  • Expense Management: Process travel expenses and maintain accurate records.
  • Stakeholder Liaison: Interact with internal and external stakeholders, representing the Global Vice President professionally.
  • Problem-Solving: Proactively address challenges, find solutions, and anticipate needs.
  • Confidentiality: Handle sensitive information with discretion and confidentiality.

Finance Administration
  • Budget Assistance: Assist in managing CEC's General & Administrative (G&A) budget, including forecasting future expenditure, tracking costs, and identifying potential cost savings.
  • Purchasing Assistance: Assist with purchasing administration including: raising and issuing purchase orders to service providers, receiving invoices and raising Goods Received, and processing invoices with Nissan UK finance team.
  • Financial Reporting: Generate financial reports as needed, including supporting CEC's Finance and Budget Governance rituals.
  • Recharge Assistance: Assist with preparation of annual Global Recharge documentation and coordination with internal stakeholders.
  • General Finance Administration: Support with other finance tasks as required.

Office Administration
  • Facilities Management: Oversee office facilities including maintenance, repairs, upgrades to the office or equipment.
  • Health & Safety: Participate in Health and Safety inspections and implementation of safety protocols as well as addressing any hazards or risks.
  • Vendor Coordination: Liaising with building security and facilities management, and office vendors (e.g. cleaning, maintenance, communication and utilities)
  • IT Liaison: Collaborate with IT team to ensure continuous and smooth operation of the office IT equipment.
  • Security Liaison: Manage the office access control, issue / return of access cards.
  • Office Organization: Maintain a well-organized and efficient office environment.

Skills & Experience

The Executive Assistant & Finance Administrator should have the following skills or experience:
  • Experience: Minimum of 2 years as an Executive Assistant supporting senior executives at large or multinational corporations.
  • Adaptability: Thrive in a fast-paced, ever-changing environment.
  • Communication: Excellent verbal and written communication skills. Ability to professionally interact on behalf of the Global VP with colleagues, vendors, and internal partners.
  • Attention to Detail: Meticulous in managing details and deadlines. Strong attention to detail for the accuracy of financial transactions and document management.
  • Tech-Savvy: Proficient in Microsoft Office Suite and other relevant tools.
  • Global Mindset: Comfortable working across time zones and cultures.
  • Problem-Solving: Resourceful and solution-oriented. Ability to identify issues, understand problems and develop solutions to improve efficiencies, accuracy and processes.
  • Professionalism: Represent the Global VP and Nissan with integrity and professionalism.
  • Accountability: Ability to multitask, prioritising workload and maintain efficient systems to track tasks and deliverables.
  • Finance Acumen: Proficient in numeracy skills, reconciling accounts, and tracking spend against budgets
  • Time Management: Effective time management skills to meet deadlines, schedule and attend meetings.
  • Confidentiality: Maintaining discretion and confidentiality will be crucial.
  • Collaboration: Collaborative mindset, and ability to collaborate and interact with colleague at all levels.

What we offer
  • Competitive base salary
  • 26 days holiday + bank holidays
  • Contributory pension
  • Private medical & dental cover
  • Enhanced maternity leave
  • Remote Working Policy (Maximum 2 days per week)
  • Flexible start / finish times
  • Working hours Mon-Thurs 8am-5pm, Fri 8am-1:20pm -early finish Friday
  • Free onsite parking & subsidised restaurant
  • Car Ownership Scheme

What's more, we think you'll like working with us because of our valued culture. We pride ourselves on being a transparent, cross-cultural and competitive business; we want you to challenge the norm and contribute to improvement whether you've been here ten days or ten years, so apply now

We firmly believe that investment in our employees is integral to their growth and success. As a member of our team, you will have access to many of our benefits - because we want you to feel cared for, supported, and engaged at Nissan. Alongside comprehensive career development and learning opportunities, you will also have access to a wide range of employee benefits. This includes an attractive car ownership scheme, flexible working practices, comprehensive health & wellbeing offerings and team building days.

Diversity and Inclusion:

All of us at Nissan - regardless of functional area or expertise - share a passion to design, manufacture and sell high-performance, fun to drive vehicles. Nissan is an Equal Opportunity Employer for all. Applicants will be considered for all positions regardless of race, gender, military status, disability, or any other status protected by law.

London United Kingdom #J-18808-Ljbffr

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