Catering Co-ordinator

Corporate Services | Office Services | Melbourne

• Fulltime fixed term contract until December 2024
• Learningand career development programs for all roles andlevels
• Freedaily breakfast, office drinks and social events
• Genuinecommitment to diversity and inclusion across thefirm

We have anopportunity for a Catering Co-ordinator to join our Melbourneoffice. This role is a full time fixed term contract until December2024.

The Cateringteam forms part of Office Services which includes Front of House(Reception), Service Hub (mailroom), Switchboard, Facilities, andFiles & Securities.

In this roleyou will be providing excellent service for client and employeemeetings and functions in a friendly, professional manner. Ensurethat all meetings and functions are catered for appropriately andthat the client area, breakout spaces and kitchens are always keptclean and tidy.

Keyresponsibilities

Thesuccessful candidate will be responsible for:

• workingwith the Catering team on co-ordinating all aspects of thecatering function within the Melbourne office;
• assisting the Front ofHouse Co-ordinator with offering and preparing tea/coffee andrefreshments for client and internal meetings;
• monitoring Cateringinbox throughout the day and take responsibility for cateringrequirements, liaising with internal team regarding cateringrequests and booking/ordering catering formeetings;
• preparing, setting upand serving of catering for client and firm events;
• ensuringcompliance with food safety hygiene and foodhandling/preparation procedures;
• ensuringmeeting rooms, kitchens, and breakout areas are keptpresentable on all floors;
• maintaining, cleaning,and restocking kitchen commodities, cleaning supplies andequipment on all floors including ordering groceries andsupplies online;
• providing quotes forcatering as required;
• setup ofweekly Thursday/Friday night drinks;
• workingwith internal clients to finalise menus for events;
• processing supplierinvoices including allocating in Chrome River;
• reviewing suppliersagainst costs and quality;
• inconjunction with the Events team, organise externalfunctions;
• booking,inducting, and supervising external chef and waitstaff;
• co-ordinating cateringfor off-site functions i.e. kosher meals;
• completing a regularstock rotation in all kitchens and storage rooms to mitigatestock loss;
• developing andmaintaining internal and external relationships;
• providing reception andswitchboard coverage when required; and
• ad hocduties as and when required.

Skills andexperience

We would liketo hear from candidates with the following skills andexperience:

• hospitalityqualification or minimum level 1 Food & Safety Handlercertificate;
• responsible Service ofAlcohol certificate;
• minimum3 years’ experience in a similar position, preferably ina corporate environment;
• solidunderstanding of food safety hygiene;
• experience workingwithin a team, fostering a supportive environment while takinga lead in mentoring and guiding the team;
• experience withorganising corporate functions;
• excellent organisationalskills and the ability to plan and prioritiseeffectively;
• exceptional customerservice skills with ability to interact with all businesslevels;
• excellent communicationskills – verbal and written;
• abilityto work under pressure and problem solve;
• havestrong attention to detail;
• demonstratesinitiative;
• stronginterest in and flair for catering; and
• workingknowledge of Microsoft Outlook.

Aboutus

Hall &Wilcox is a leading independent Australian law firm. We are afirm of more than 1000 people, including over 130 partners,delivering outstanding legal services to corporate, public sectorand private clients, both Australian-based and those offshore doingbusiness in Australia. Our purpose is to enable our clients, ourpeople and our communities to thrive.

Some of ourrecent awards and citations include:

• Law Firmof the Year at the 2022 and 2023 Lawyers Weekly Australian LawAwards;
• Law Firmof the Year (101-500 Lawyers) and Diversity Initiative of theYear at the 2022 Australasian Law Awards;
• Rankedthird in the Lawyers Weekly Top 25 Attraction Firms for 2022and 2023;
• Employerof Choice Gender Equality citation from the Workplace GenderEquality Agency (WGEA) for 2021, 2022 and 2023; and
• Best Lawand Related Services Firm ($100m-$200m revenue) and BestProfessional Services Firm ($100m-$200m revenue) at the 2023Client Choice Awards.

Ourculture

We are knownfor having a great culture that is warm and welcoming, progressive,inclusive and supportive, and that is underpinned by our enduringvalues - known as Hallmarks .

We are alsorenowned for SmarterLaw , which means we look beyond the statusquo to think differently and find solutions that are betterand faster. 

At Hall &Wilcox, we promote a workplace that actively seeks to include,welcome and value unique contributions of all people. We encourageapplications from candidates of all cultural backgrounds, includingAboriginal and Torres Strait Islander candidates.

For moreinformation about Hall & Wilcox please visit our website.

Please clickapply to submit an application.

We arecommitted to being inclusive, and to supporting candidates withdisability so that every candidate is offered a fair, equitable andsupportive recruitment experience. If you require any support tocomplete your application, or if you have any questions, pleasecontact Sally Cai, Talent Acquisition Co-ordinator at sally.cai@hallandwilcox.com.au

This vacancyis being managed directly by the Hall & Wilcox TalentAcquisition / People & Culture team. We will contact ourpreferred agency partners should we require anyassistance.