Activities Coordinator

ACTIVITIES COORDINATOR 

(Full-time 6-month fixed-term contract)

ILSC Perth

Overview of role

ILSC Education Group is one of Australia’s largest and fastest-growing language schools, known for the quality, rigour and variety of programs that are tailored to best meet international student needs and interests. ILSC Programs include General English, English for Academic Purposes, IELTS Preparation, Cambridge Preparation, and a variety of engaging Elective classes.

As full-time teachers, Activities Coordinators play a crucial role in engaging ILSC students in their English language studies, ensuring best practice in L&T methodologies, classroom management, assessment, and use of educational technology; being a successful mediator between a descriptive curriculum and student goals and needs; supporting student academic progress and student satisfaction; ensuring academic integrity at all times; working collaboratively and constructively within the teaching and broader teams; completing all administrative and reporting tasks as required; and adhering to relevant ILSC Policies and Procedures.

In addition to their teaching, Activities Coordinators fulfill extra duties to further support ILSC students and staff, including welcoming new students, engaging students outside the classroom, and building connections amongst students, staff and the broader community.

Activities Coordinators will represent ILSC’s core values internally and externally, upholding a collaborative and supportive staffroom ethos, and participating actively in sector Communities of Practice and Special Interest Groups.

Activities Coordinators are supported by the ILSC Head Teachers, work within a team of national Activities Coordinators, seek guidance from the National Community Outreach Coordinator, and report to the campus Director of Studies. Activities Coordinators are engaged under the terms of The National Employment Standards (NES) and the Educational Services (Post-Secondary Education) Award 2020.

Job Duties

The Teacher duties and responsibilities include but are not limited to the following tasks:

• Teach a variety of multimodal (face-to-face, online, and/or hybrid) ELICOS classes (teaching roster and total weekly hours to vary based on operational need)
• Work collaboratively with ILSC Head Teachers and other ILSC Teachers
• Prepare and upload clear lesson plans prior to each lesson
• Perform periodical analyses of student goals and needs against set learning outcomes
• Embrace a principled communicative methodological approach
• Engage students in their learning through a student-centred teaching philosophy
• Enhance classroom learning and teaching by implementing new resources and technologies
• Provide students with regular formative feedback including writing tasks and summative academic progress reports in accordance with ILSC guidelines
• Be alert to and escalate student welfare concerns as appropriate
• Complete all teaching-related admin accurately and within required deadlines
• Attend and actively participate in Session Meetings & Professional Development Sessions
• Actively contribute to ILSC’s positive learning ethos and inclusive, collegiate staffroom culture
• Commit to reflective practice (self/peer observations, engaging with ELT literature and trends)
• Participate in and represent ILSC in SIGs and CoPs
• Other related duties or projects as determined by the campus Director of Studies

The Activities Coordinator duties and responsibilities include but are not limited to the following tasks:

• Collaborate and plan events with the Student and Community Outreach team and Activities Coordinators across all national campuses
• Lead weekly Student Orientation (online and/or on campus)
• Lead weekly Student Welcome Event and School Tour
• Assist students in accessing ILSC technology such as the MyILSC app and MS 365
• Create session Workshop and Activities Calendar, and coordinate and lead variety of Student Workshops and Activities based on student interests and needs
• Collaborate with teachers to help create relevant and fun class excursions
• Identify opportunities beyond ILSC to help build student and community connection e.g. with Police, Lifesavers, charity organisations, travel agencies, sporting groups, etc.
• Collaborate with Marketing Team to help build ILSC brand awareness and sense of community, including posting social media updates
• Liaise with other departments to ensure smooth coordination and running of events
• Engage teachers and admin staff in school-wide events
• Coordinate and promote CSR events and initiatives across all school departments
• Connect with industry colleagues beyond ILSC to identify trends and best practice in student engagement

Key Selection Criteria

Education and Experience

• Recognised Bachelor’s degree(or equivalent)
• Cambridge CELTA or Cert IV TESOL (or equivalent)
• Excellent understanding of TESOL methodology, programs, and assessment practices
• Experience with online learning management systems and multimodal delivery
• Demonstrated focus on continuous professional development(English Australia CPD Framework and NEAS CPD Points highly regarded)
• Experience leading student engagement activities

Skills and Attributes

• Passionate about English language teaching and international education
• Excellent people skills and ability to engage students of all levels and backgrounds
• Sophisticated intercultural awareness and communication skills
• Strong verbal and written communication skills
• Willingness and flexibility to teach across different course types and levels
• Effective time management skills to meet sessional deadlines
• Ability to deal with unexpected issues and differing student needs
• Ability to problem-solve under pressure or escalate as required
• Excellent team collaboration skills
• Ability to work autonomously as well as within a team
• Excellent organisational, administrative and computer skills, including MS Office (MS Teams desirable)
• Interest in social media & branding
• Excellent work ethic
• Professional appearance and demeanour
• Current Working with Children Check (as per state requirements)
• Full Australian work rights

About ILSC

A world leader in language education & vocational training, ILSC Education Group, which opened its first language school in Vancouver, Canada in 1991 and Greystone College in 2002, offers life-changing educational experiences in Canada, Australia, and India, some of the world’s most attractive and popular English-speaking work and study destinations. Since opening its first school in Vancouver, BC, Canada, ILSC has become a world leader in language and career training and has grown to include 8 incredible locations around the world, in Vancouver, Toronto and Montréal, Canada; New Delhi, India; and Brisbane, Sydney, Melbourne, Adelaide and Perth, Australia.

In early 2022, ILSC Education Group joined forces with ELS Education Services, bringing together over 100 years of combined experience delivering life-changing learning experiences to international students. Since 1961, when ELS Educational Services opened its first school in Washington DC, ELS has developed a global reputation for delivering top-quality English language programs. ELS now has the most extensive network of on-campus English language programs and University partners, across the USA. 

Our mission is to provide our global community with transformative learning, living and work experiences by offering the finest language, career and higher education programs.

Our Core Values

• PASSION: To enrich & transform people’s lives
• INNOVATION: To evolve through creativity & diversity
• RESPECT: To treat everyone with compassion & dignity
• COLLABORATION: To build community & achieve more together
• INTEGRITY: To act responsibly & ethically in everything we do

In accordance with ILSC’s Accessibility Policy, ILSC is committed to providing a barrier-free environment.