Senior Business Support Officer
vor 3 Wochen
Organisation: Department of Transport and Planning
Occupation: Construction
Reference: 4508
Network Design and Integration Group
The purpose of this Group is to deliver transport priorities through the development and delivery of an integrated pipeline of projects and support the Major Transport Infrastructure Program.
The Network Pipeline and Program Division lead and manage the forward transport pipeline and forward infrastructure programs. The team develop and advise on priorities for infrastructure investment to meet Government’s strategic objectives and deliver benefits to the community.
About the Role
The Senior Business Support Officer provides administrative support to the Executive Director Network Pipeline and Program, the NP&P senior leadership team and broader division, including preparing briefings, coordinating and collating of divisional information requests and reporting (including fortnightly Ministerial reporting, PAECs/PPQs, DTP monthly program reports, election reporting and other Divisional governance reporting). The position demonstrates high level of communication and organisation skills and the use of organisational systems (including e-briefings, recruitment, PAEC/PPQ, procurement and finance systems). The Senior Business Support Officer requires high level corporate knowledge of the business and applies this to the business and process models.
To access the position description, please click here.
Key Selection Criteria
- Communicate with Impact (Leading): Identifies key messages & information required for decision-making; Provides high level advice on influencing and the needs of target audiences; Provides advice on the content and style appropriate to the audience
- Political and organisation context (Leading): Uses strategic relationships & knowledge to predict and prepare for the impact of events on the organisation; Understands the impact of external events & changing stakeholder needs on the organisation & government; Drives a values-based organisation by holding self and organisation accountable in adhering to public sector values
- Critical Thinking and Problem Solving (Accomplished): Takes into account wider business context within business unit when considering options to resolve issues. Identifies recurring problems and prevents future recurrence by integrating solutions into work process. Delivers tangible business outcomes as a result of critically evaluating problems from multiple perspectives and delivering effective solutions.
- Stakeholder Management (Accomplished): Identifies issues in common for one or more clients or stakeholders and uses them to build mutually beneficial partnerships; Identifies and responds to stakeholder’s underlying needs; Uses understanding of the stakeholder’s organisational context to ensure outcomes are achieved.
- Knowledge management and business continuity (Accomplished): Knowledge management and business continuity is integrated into risk management planning for all projects; Knowledge management is included in the learning and development opportunities available to all team members.
Qualifications and Experience
- Tertiary qualification in a relevant discipline or other relevant experience.
- Working knowledge of the Victorian Public Sector landscape, policies and procedures.
- A high level of proficiency in the use of the Microsoft Suite, as well as a general proficiency in data analysis, are mandatory for this position.
- Experience in using electronic briefing and business management software (e.g e-briefings, PAEC/PPQs, Zycus and Oracle) are desirable for this position.
What we offer
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- Opportunity to work across multiple urban and suburban hubs
- We prioritise the development of a safe and inclusive culture
Cultural Values
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
How to Apply
DTP Employees or DTP Affiliates with VicGov People Login
To apply, click here to log in and start the application process.
Non-DTP Employees (Including VPS outside of DTP)
Create an account by clicking the ‘Apply’ button and follow the prompts. For help, click here for Quick Reference Guide.
Applications should include a resume and a covering letter. Applications close 11.59pm on Wednesday 19th June 2024.
For further information about the role please contact Executive Director, Network Pipeline and Program Cameron.Robinson@transport.vic.gov.au by email.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.
Cameron.Robinson@transport.vic.gov.au - Executive Director, Network Pipeline and Program Cameron Robinson - NA
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