Executive Assistant

vor 2 Wochen

Sydney, Österreich ELMO Vollzeit

Job Category: Administration and Office,IT

Who we are…

Founded in 2002, ELMO Software is the trusted provider of HR technology solutions to 2,000+ mid-sized organisations and more than one million end users across Australia and New Zealand.With a comprehensive suite of ISO-certified solutions that span the full employee lifecycle, ELMO Software is designed to scale as organisations grow. Flexible and configurable, ELMO’s one-stop HRIS fits to your specific needs and workflows.Through powerful technology, automation, data and analytics, ELMO Software empowers HR professionals to play an integral role in company decision making.

Life & Culture...

At ELMO you will be joining an epic team with the opportunity to make a big impact. We foster an authentic, collaborative, fun working environment and being an ELMOnian means you're part of an amazing team that will push you to grow, support you with challenges and allow you to shine. Some of our benefits include:

  • Paid Parental leave - 12 weeks primary, 6 weeks secondary
  • Birthday leave, YOU day each year, as well as connecting people leave (up to 6 weeks working from anywhere)
  • Inhouse Learning and Development initiatives
  • ELMO Social and Diversity clubs
  • Wellbeing initiatives such as boot camp, yoga etc.
  • Mental Health/EAP programs
  • Flare Benefits (great discounts, novated leasing, salary sacrifice)

Our values:

  • Obsess over customers - Everything we do is designed to positively impact our customers
  • Help others thrive - Be they colleagues, communities or customers, we champion ways to help others thrive
  • Seek out different - We constantly look to innovate, challenge the status quo and defy barriers
  • Be fearlessly optimistic - We bring unwavering positivity to any challenge as we know it will drive meaningful change

Please note: Our internal Talent Acquisition team has got this covered, we’re not open to using an agency for this role.

Job Description
  • Administrative Support:
    • Manage and maintain the executives’ schedules, including appointments, meetings, and travel arrangements.
    • Facilitate and manage Board cadence and rhythm, ensuring timely cooperation from all stakeholders
  • Meeting Coordination:
    • Schedule and coordinate internal and external meetings, ensuring all logistics are arranged including weekly Executive meeting and monthly Senior Leadership meetings
    • Attend meetings, take detailed minutes, and follow up on action items.
  • Project Management:
    • Assist with special projects, research, and initiatives as directed by the CEO and COO.
    • Track progress on key initiatives and provide regular updates to the executives.
  • Office Management:
    • Oversee the organization and maintenance of executive office files, records, and databases.
    • Handle confidential and sensitive information with the utmost discretion.
  • Communication:
    • Act as a liaison between the executive office and internal/external stakeholders.
    • Ensure timely and accurate dissemination of information from the CEO and COO to relevant parties.
    • Prepare and distribute executive communications, including newsletters, memos, and announcements.
    • Build relationships with all levels of the business and act as a central point of coordination within the business for executive business activities, meetings and events including stewarding meeting schedule and agenda for monthly Senior Leadership Meeting and weekly Executive meeting.
  • Travel Coordination:
    • Arrange domestic and international travel itineraries, including flights, accommodations, and transportation for all of the Executive team
  • Relationship Management:
    • Build and maintain relationships with key stakeholders, both internally and externally.
    • Assist in the coordination of executive team events and functions.
Desired Skills and Experience
  • Experience as a C-Suite Executive Assistant.
  • Worked with and supported senior professionals/executives in a similar role.
  • Exceptional written and verbal communication skills with the ability to build rapport at a senior level.
  • Ability to use and apply judgement, discretion and professionalism with expectational problem solving abilities.
  • Able to clearly articulate effectively at an executive level and be highly intuitive and proactive.
  • Able to exercise a high degree of integrity while maintaining executive level confidentiality.
  • Confident in preparing and managing legal and financial documentation.
  • High attention to detail, maintain a flexible and resourceful approach to effectively multi-task and manage workload.
  • Advanced skills in Microsoft Office Suite or G-Suite.
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