Administrative Assistant

vor 1 Monat

Wien, Österreich United Nations Vollzeit

Org. Setting and Reporting
- This position is located in the Shared Portfolio Services (SPS) team, Information Technology Service (ITS), Division for Management (DM), of the United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Team Leader of the Shared Portfolio Services and the overall guidance of the Chief of the Information Technology Service.
- Responsibilities
- Within assigned authority, the Administrative Assistant will perform the following specific duties: Budget and Finance - Assist in the preparation and review of financial and human resource proposals/requirements. Consolidate budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement. - Monitor expenditures and compare with approved budget; prepare adjustments as necessary. - Assist managers in the elaboration of resource requirements for budget submissions. - Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. - Prepare or customize financial reports from UMOJA system generated reports. Summarize, through statistical tables, all departmental proposals reflecting budgetary and programmatic changes, retrieving information from different updated tables from the Budget Information System and compile frequently updated reports. - Prepare notes of ACABQ and Fifth Committee deliberations on budgetary issues as requested/assigned. - Co-ordinate with other finance and budget staff on related issues during preparation of budget reports. General Administration - Contribute to project management, coordinate and cooperate with different teams within the ITS. - Draft routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters. - Coordinate extensively with service units and liaise frequently with internal team members both at Headquarters and in the field. - Perform other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations). - May be responsible for guiding, training, and supervising the work of more junior General Service staff. Contract Administration - Assist with day-to-day administration of contracts between the UN and external contractors for outsourced services. - Audit the contractors' invoices against the goods and services provided by the contractor and approved by the UN. - Process the payment of contractors' invoices and monitor payments. - Prepare and process all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys. - Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assist with visualizations and updating information material such as web pages or brochures. - Perform other work-related duties as assigned.
- Competencies
- Education
- High school diploma or equivalent is required. Supplementary courses/training in accounting, procurement, finance, or another relevant field is desirable. Certifications on Prince2 Foundation and on ITIL 4.0 are desirable.
- Job - Specific Qualification
- Work Experience
- Languages
- English and French are the working languages of the United Nations Secretariat. For the position advertised fluency in English is required. Knowledge of another United Nations official language is desirable.
- Assessment
- Special Notice
- United Nations Considerations
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

  • Administrative Assistant

    vor 1 Woche

    Wien, Österreich Alliance Defending Freedom Vollzeit

    **Everyone says they want to change the world. We're looking for people who actually will.** - ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our_**_career site_**_to view our Statement of Faith and _Doctrinal Distinctives. **Administrative...

  • Administrative Assistant

    vor 7 Monaten

    Wien, Österreich Alliance Defending Freedom Vollzeit

    **Everyone says they want to change the world. We're looking for people who actually will.** - ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our _career site_ to view our Statement of Faith and Doctrinal Distinctives._ **Administrative...

  • Senior Administrative Assistant

    vor 1 Woche

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir suchen einen erfahrenen Senior Administrative Assistant zur Verstärkung unseres Teams. Sie übernehmen eine Vielzahl von Verwaltungsaufgaben, darunter das Verwalten von Telefonaten und E-Mails, das Planen von Terminen sowie Besprechungen. Für diese Position sollten Sie in der Lage sein, Ihre organisatorischen Fähigkeiten zu...

  • Administrative Assistant

    vor 1 Monat

    Wien, Österreich easyJet Vollzeit

    **Administrative Assistant** **Vienna** **Team** The Administrative assistant is an important member of the Austrian Team, helping to manage the office in Vienna. Reporting to the HR Manager for Germany and Austria. **What you'll be doing** As an Administrative Assistant, you’ll ensure the office runs smoothly by handling key tasks like managing post...

  • Executive Administrative Assistant

    vor 1 Woche

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir suchen einen kompetenten Executive Administrative Assistant, der Sekretariats - und Verwaltungsaufgaben übernimmt und sich durch eine organisierte und pünktliche Arbeitsweise auszeichnet. Sie unterstützen die Tätigkeit und Kommunikation einer einzigen Führungskraft durch Erledigung einer Vielzahl von...

  • Administrative Assistant

    Vor 3 Tagen

    Wien, Österreich Bonifazi research group Vollzeit

    The Bonifazi Group at the Faculty of Chemistry is looking for a dedicated and motivated Administrative Assistant to join our team. The position is initially for 6 months part time (20 hours). Job grading by collective bargaining agreement -54 VwGr. IIIa, with relevant work experience determining the assignment to a particular salary grade. Permanent...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Ryanair Vollzeit

    Lauda Europe is a Maltese Airline part of the Ryanair Group, which offers wet-lease and charter services. We are expanding our team and now seek for an Admin Assistant who will be based in our admin support office in Schwechat (Vienna, Austria). **The Role** The Admin Assistant will report to our General Manager Administration and is an excellent...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Chief, Conference Management Service (CMS), Department for General Assembly and Conference Management (DGACM) in Vienna. CMS operates administratively under the Division for Management (DM) at the United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Conference...

  • Administrative Assistant

    Vor 7 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Shared Portfolio Services (SPS) team, Information Technology Service (ITS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Team Leader of the Shared Portfolio Services and under the...

  • Senior Administrative Assistant

    vor 7 Monaten

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Administrative Assistant

    vor 4 Monaten

    Wien, Österreich United Nations Vollzeit

    Org. Setting and Reporting - Responsibilities - Within delegated authority, the Administrative Assistant will be responsible for the following specific duties: Budget and Finance: - Responsible for maintaining the budget for the UNODC Brussels Office, which includes the office rent, cleaning charges, petty cash, telephone bills, security charges and other...

  • Administrative Assistant

    Vor 4 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is in the Field Operations and Technical Cooperation Division (FOTCD) in the Office of the High Commissioner for Human Rights (OHCHR) in Vienna. The incumbent will work under the direct supervision of the Coordinator of the Secretariat of OHCHR examination of human rights situation in Belarus (OEB). **Responsibilities**: Within delegated...

  • Senior Administrative Assistant

    vor 2 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Director (OD), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will work under the overall guidance and direct supervision of the Programme Officer, OD, Division for Operations. **Responsibilities**: Within the limits of delegated authority, the...

  • Senior Administrative Assistant

    vor 7 Monaten

    Wien, Österreich European Handball Federation Vollzeit

    The European Handball Federation (EHF) is the organisation that oversees 50 national and two associated federations across Europe and is recognised by the International Handball Federation (IHF). The EHF is dedicated to the organisation and management of prominent handball competitions that today are crowned by the EHF EURO events for national teams and the...

  • Administrative Assistant

    vor 1 Tag

    Wien, Österreich mySugr Vollzeit

    Full Time (Vienna)_ Diabetes is a pesky monster — and that's putting it mildly. If you're serious about helping us face it head on, come join us! For a behind-the-scenes look, check out our Monster Culture blog, this little video and Roche code4life to see what makes mySugr and Roche tick. **Here's what we're looking for**: We are looking for 2 people...

  • Administrative Assistant Intern

    vor 3 Monaten

    Wien, Österreich ICDO Vollzeit

    We are seeking a detail-oriented and organized individual who thrives in an international environment and wants to make a meaningful impact. As our **Administrative Assistant Intern**, you’ll play a crucial role in the smooth operation of our office, supporting key projects and initiatives that aim to foster cultural diversity, intercultural dialogue, and...

  • Administrative Assistant

    Vor 4 Tagen

    Wien, Österreich Louis Vuitton Vollzeit

    POSTE **MISSION** Als Administrative Assistant sind Sie die rechte Hand der Geschäftsführung in allen organisatorischen sowie verwaltungstechnischen Angelegenheiten, die im Wiener Louis Vuitton Store, einem der größten Europas, zu erledigen sind, um einen reibungslosen Ablauf im Team und Tagesgeschäft zu gewährleisten. **VERANTWORTUNGSBEREICH** -...

  • Administrative Assistant

    Vor 4 Tagen

    Wien, Österreich Louis Vuitton Malletier Vollzeit

    **Position**: **MISSION** Als Administrative Assistant sind Sie die rechte Hand der Geschäftsführung in allen organisatorischen sowie verwaltungstechnischen Angelegenheiten, die im Wiener Louis Vuitton Store, einem der größten Europas, zu erledigen sind, um einen reibungslosen Ablauf im Team und Tagesgeschäft zu...

  • Administrative Assistant

    vor 7 Monaten

    Wien, Österreich Solgate GmbH Vollzeit

    Administrative Assistant Solgate is a new research-driven biopharmaceutical startup that develops drugs targeting solute carrier (SLC) proteins, the largest family of membrane transporters. By modulating the function of the “gates” to cellular metabolism, Solgate aims to address unmet medical needs in neurological diseases, in metabolic disorders and in...

  • Administrative Assistant

    Vor 3 Tagen

    Wien, Österreich Valneva Vollzeit

    **Administrative Assistant (f/m/d)** 100%, unbefristet, ab sofort Valneva ist ein Impfstoffunternehmen, das sich auf die Prävention von Infektionskrankheiten mit hohem ungedecktem medizinischen Bedarf spezialisiert hat. Valnevas Portfolio beinhaltet zwei am Markt befindliche Reiseimpfstoffe sowie verschiedene Impfstoffe in Entwicklung, darunter...