Administrative Assistant

Vor 2 Tagen

Wien, Österreich Alliance Defending Freedom Vollzeit

**Everyone says they want to change the world. We're looking for people who actually will.**
- ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our _career site_ to view our Statement of Faith and Doctrinal Distinctives._

**Administrative Assistant**

ADF International is looking for a full-time, highly skilled **Administrative Assistant** to join us in our Vienna, Austria office. As an Administrative Assistant you are a vital part of the ADF International team. In this role you will perform a variety of administrative tasks and provide support to the Strategic Relations & Training team. As a member of the Operations team, you will furthermore contribute to the smooth running of the Vienna office as well as the overall Operations processes in Europe.

**Your Essential Responsibilities**:
In this position, you will:

- Support the work of the Strategic Relations & Training team in the planning, coordination, and execution of all team-related tasks.
- Support with event coordination.
- Answer phone calls, schedule meetings, and support visitors.
- Provide administrative support to ensure efficient operation of the office.
- Create and edit presentations, correspondence, memos, reports, graphs, and organizational charts.
- Manage Outlook calendars of assigned team members and expense reports.
- Make travel arrangements for team members, guests, and visitors.
- Support in planning and coordinating events.
- Coordinate internal and external meetings, including location, invitations, and catering if needed.

**Other Responsibilities**:

- You may be asked to perform related duties or special projects as assigned within the general scope of the position.

**Skills You Need to Succeed**:

- Strong administrative skills.
- Strong attention to detail without losing sight of goals, objectives, and timelines.
- Strong computer skills, including experience with Microsoft Office: Word, Excel, Outlook, and Internet Explorer.
- Proven excellent verbal, written, and interpersonal communication skills in English and German.
- Strong intercultural understanding and ability to work professionally with different cultural sensitivities.
- Proven excellent customer service skills.
- Ability to initiate, work, and motivate within a team and independently.
- Ability to organize a daily workload by priorities and independently manage timelines.
- Ability to professionally handle confidential and sensitive information with discretion.
- Ability to make sound decisions under demanding conditions.

**Education and/or Experience**:

- Bachelor’s degree or equivalent.
- At least 3 years of experience in the field or in a related area.
- High English proficiency and excellent German required.

**Work permit for Austria or EU citizenship required

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