Administrative Assistant

vor 1 Woche

Wien, Wien, Österreich Alliance Defending Freedom Vollzeit

Everyone says they want to change the world. We're looking for people who actually will.

  • ADF International is a faithbased legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives.

Administrative Assistant
ADF International is looking for a highly organized
Administrative Assistant to join us in our Vienna, Austria office. As an Administrative Assistant, you are a vital part of the ADF International team.

In this role you will perform a variety of administrative tasks and provide support to the Development and Communications teams.

As a member of the Operations team, you will furthermore contribute to the smooth running of the Vienna office as well as the overall Operations processes in Europe.


Your Essential Responsibilities:

In this position, you will:

  • Support the work of the Development in the planning, coordination, and execution of all teamrelated tasks
  • Support with event coordination
  • Answer phone calls, schedule meetings and support visitors
  • Provide administrative support to ensure efficient operation of the office
  • Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.
  • Manage Outlook calendars of assigned team members and expense reports.
  • Make travel arrangements for team members, guests and visitors.
  • Coordinate internal and external meetings, including location, invitations, and catering if needed.

Other Responsibilities:

  • You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills You Need to Succeed:

  • Strong administrative skills.
  • Strong computer skills including experience with

Microsoft Office:
Word, Excel, Outlook and Internet Explorer.

  • Proven excellent verbal, written, and interpersonal communication skills in English and German.
  • Proven excellent customer service skills.
  • Ability to initiate, work, and motivate within a team and independently.
  • Ability to organize a daily workload by priorities
  • Ability to professionally handle confidential and sensitive information with discretion.
  • Ability to make sound decisions under demanding conditions.

Education and/or Experience:

  • Bachelor's degree or equivalent
  • At least 1 year of experience in the field or in a related area
  • High English proficiency and excellent German required
**Work permit for Austria or EU citizenship required

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