Administrative Assistant

vor 1 Woche

Wien, Wien, Österreich Alliance Defending Freedom Vollzeit
Everyone says they aim to change the world. We are seeking individuals who will truly make an impact.

ADF International, a faith-based legal advocacy organization, is dedicated to safeguarding essential liberties and upholding the inherent value of every individual. For insights into our organizational beliefs, please visit our career platform to explore our Statement of Faith and Doctrinal Distinctives.

Administrative Assistant Position Opening

ADF International is currently on the lookout for a full-time, highly competent Administrative Assistant to become a valued part of our team in Vienna, Austria. As an Administrative Assistant, you will play a crucial role in supporting the Strategic Relations & Training team. Your responsibilities will encompass a diverse range of administrative tasks aimed at ensuring the smooth functioning of the Vienna office and bolstering operational activities across Europe.

Key Responsibilities:

As part of this role, your duties will involve:

  • Assisting the Strategic Relations & Training team in planning, organizing, and executing team-related activities.
  • Facilitating event arrangements.
  • Handling incoming calls, arranging meetings, and providing receptions to visitors.
  • Furnishing administrative assistance to enhance the office's operational efficiency.
  • Developing and refining presentations, correspondences, memos, reports, graphs, and organizational charts.
  • Managing Outlook calendars for designated team members and processing expense reports.
  • Coordinating travel logistics for team members, guests, and visitors.
  • Contributing to event planning and management.
  • Managing files, contacts, travel, and events through a professional CRM system.
  • Drafting mass emails and communications.
  • Coordinating both internal and external meetings, covering logistics such as venue, invites, and catering when necessary.

Additional Responsibilities:

  • You may be called upon to undertake related tasks or special initiatives as assigned, within the overarching scope of the role.

Essential Skills for Success:

  • Proficient in administrative operations.
  • Keen attention to detail while maintaining focus on goals, targets, and deadlines.
  • Solid computer proficiency, including adeptness with Microsoft Office tools: Word, Excel, Outlook, and Internet Explorer.
  • Demonstrated strong verbal, written, and interpersonal communication skills in English and German.
  • Deep cross-cultural comprehension and the ability to interact effectively with diverse cultural backgrounds.
  • Proven track record of exceptional customer service capabilities.
  • Aptitude for engaging, collaborating, and inspiring colleagues within a team environment as well as autonomously.
  • Efficiently organizing daily tasks by priority and autonomously managing deadlines.
  • Handling confidential and sensitive information with tact and professionalism.
  • Quickly adapting to and utilizing new software platforms.
  • Making well-founded decisions even under challenging circumstances.

Qualifications and Experience:

  • Bachelor's degree or equivalent qualification.
  • Minimum of 3 years' experience in the field or a related domain.
  • Proficiency in English is a must, while solid command of German is highly preferred.

Valid work permit for Austria or EU citizenship is mandatory

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