senior administrative assistant

vor 1 Woche

Wien, Wien, Österreich European Handball Federation Vollzeit

The European Handball Federation (EHF) is the organisation that oversees 50 national and two associated federations across Europe and is recognised by the International Handball Federation (IHF). The EHF is dedicated to the organisation and management of prominent handball competitions that today are crowned by the EHF EURO events for national teams and the EHF Champions League for club teams. The scope of duties exceeds the arrangement of events, the EHF is dedicated to the development of the game from grassroots and education to top-level events.

The recruitment process to expand the team is open as the EHF is looking to strengthen its Strategic Business department by appointing a Senior Administrative Assistant to support the Secretary General.

The role

The Senior Administrative Assistant is a newly created role within the Strategic Business department. The successful candidate will be responsible for supporting the sport-political branch of the organisation.

With a background in office administration and management, the Senior Administrative Assistant will also aid in the development of the sport by working directly with the Secretary General in three key areas - Nations Committee Women, the Women's Handball Board, and the Sustainability Board. Assisting the Secretary General, the successful candidate will also undertake routine administrative tasks as outlined below to allow the Secretary General to manage the business and its assets and various initiatives that ensure organisational performance.

As part of the Strategic Business unit, the role will involve working across the different internal EHF departments as well as external organisations, stakeholder groups, and other business partners.

EHF Strategic Business

The department of Strategic Business not only oversees the management and performance of the parent company (EHF), but also its daughter companies, EHF Marketing GmbH (EHFM) and EHF Services & Infrastructure GmbH (EHF SI).

By executing decisions in accordance with the decrees of the EHF Congress and Executive Committee, European, national, and local laws governing sport and business, the department of Strategic Business led by the EHF President (CEO) and Secretary General (COO) steers the direction of the organisation to secure the development and the future of the sport.

Tasks

Key duties and responsibilities

  • Personal Assistant to the Secretary General
  • Proactive management and organisation of appointments and daily agendas
  • Supporting the management in administrative and organisational matters
  • Preparation and follow-up of internal and external appointments, etc. (briefings, presentations)
  • Organisation and coordination of meetings and events
  • Participation in discussions and meetings at home and abroad
  • Verbal and written correspondence with internal and external stakeholders in German and English (Women's Handball Board, Sustainability Board, and others)
  • Drafting texts and minutes
  • Administrative activities, e.g. travel management, administration of email traffic
Requirements

Profile

  • Organisational and coordination skills, and the ability to identify and set priorities
  • Excellent knowledge of German and English
  • Excellent knowledge of MS Office
  • Independent and conscientious way of working
  • Resilience, flexibility & creativity
  • High level of discretion and loyalty
  • Interest in complex interrelationships
  • Strong communication skills

Experience

  • 3-5 years working in a similar position preferably in an international sport environment
  • Education reflecting a comprehensive knowledge of business administration/management
  • Experience of working with external agencies incl. providing briefings and project management
  • Knowledge of handball and/or experience of working in an international sports environment

Are you a proactive individual interested in an exciting international career? The European Handball Federation invites you to submit your CV and covering letter in English.

This is a full-time position (40 hours) working at the EHF Office in Vienna, with an immediate start. Applicants shall be able and willing to travel regularly and over periods of up to three weeks as required. The starting (negotiable) gross salary is EUR per annum.

The European Handball Federation (EHF) is the umbrella organisation for the sport of handball in Europe.

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