Administrative Assistant

vor 5 Monaten

Wien, Österreich Alliance Defending Freedom Vollzeit

**Everyone says they want to change the world. We're looking for people who actually will.**
- ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives.

**Administrative Assistant**

ADF International is looking for a highly organized **Administrative Assistant** to join us in our Vienna, Austria office. As an Administrative Assistant, you are a vital part of the ADF International team. In this role you will perform a variety of administrative tasks and provide support to the Development and Communications teams. As a member of the Operations team, you will furthermore contribute to the smooth running of the Vienna office as well as the overall Operations processes in Europe.

**Your Essential Responsibilities**:
In this position, you will:

- Support the work of the Development in the planning, coordination, and execution of all team-related tasks
- Support with event coordination
- Answer phone calls, schedule meetings and support visitors
- Provide administrative support to ensure efficient operation of the office
- Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.
- Manage Outlook calendars of assigned team members and expense reports.
- Make travel arrangements for team members, guests and visitors.
- Coordinate internal and external meetings, including location, invitations, and catering if needed.

**Other Responsibilities**:

- You may be asked to perform related duties or special projects as assigned within the general scope of the position.

**Skills You Need to Succeed**:

- Strong administrative skills.
- Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.
- Proven excellent verbal, written, and interpersonal communication skills in English and German.
- Proven excellent customer service skills.
- Ability to initiate, work, and motivate within a team and independently.
- Ability to organize a daily workload by priorities
- Ability to professionally handle confidential and sensitive information with discretion.
- Ability to make sound decisions under demanding conditions.

**Education and/or Experience**:

- Bachelor's degree or equivalent
- At least 1 year of experience in the field or in a related area
- High English proficiency and excellent German required

**Work permit for Austria or EU citizenship required

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