Head, General Services
vor 3 Wochen
Vacancy Number: 1921
**Deadline**: March 3, 2024
**Job Profile**
The incumbent oversees the day-to-day implementation of all activities relating to general services, including but not limited to: work space management, security management, registry, transport services, health and safety, host country government liaison, travel management, sustainability initiatives, as well as other related activities, in accordance with departmental strategy.
**Duties and Responsibilities**
Lead and manage the General Services Function and provide effective and timely support to Registry, Government Liaison, Travel, Security and Transport through:
- People management_
- Manage, coach/mentor and supervise Employees in the General Services Function.
- Preparation of inputs for the work program of the Function, identifying priorities, and allocating resources for the timely delivery of outputs.
- Host Government Liaison and external relations_
- Supervises the administration of formalities / external relations with the authorities of the host country (e.g. administration of the legitimation card, monitoring and advising on the diplomatic privileges afforded to Employees) as well as assisting Employees regarding requests from external organizations.
- Oversees activities with regards to Staff Members’ Legitimation Cards, Visas etc. as well as ensuring that eligible Staff Members are provided with the diplomatic privileges and immunities that go with their status, in accordance with the Headquarters’ Agreement.
- Functional strategy formulation and regulatory compliance_
- Participates in the development of the Administrative Services work strategy, as well as manages the delivery of the strategic initiatives in line with the 2030 Strategic Framework.
- Ensures the establishment of a framework and procedures with regard to workplace management, as well as, substantive work programs and programmed activities being carried out in line with established rules and procedures.
- Coordinates and monitors all matters related to Health, Safety and Security activities.
- Develops and implements the regulatory documents related to the Function’s mandate, including the development of SOPs.
- Focal point for the response and monitoring of internal audit and compliance observations; i.e. review draft reports, highlight issues, draft replies on related recommendations and follow up on actions as applicable.
- Stakeholder management_
- Participate in cross cutting OPEC Fund matters, including participation in working groups as defined by the Director, Administrative Services Unit.
- Work scheduling and allocation_
- Oversees and coordinates the allocation of office space and office planning, forecast of future space requirements in the OPEC Fund, including health, safety and security arrangements.
- Responsible for supply and inventory and departmental property management.
- Contracts management of goods and services under the responsibility of the General Services Function.
- Prepares budget, manages and monitors budget expenditure for the General Services Function.
- Expatriate relocation_
- Manages the relocation services provided to international Employees on appointment and separation, ensuring the provision of all logístical assistance required for their resettlement.
- Reporting_
- Compiles statistics relating to the operations of the General Services Function; prepares relevant reports on a regular basis and periodically delivers presentations on such to management and Employees.
- Ensures compliance with the relevant procedures and produces clear and objective reports based on comprehensive data analysis.
- Correspondence_
- Supervises the registry, travel and transportation activities, including official travel, visa and tax declaration services.
- Directs all transport operations and drivers’ assignments.
Carries out other tasks assigned by the supervisor, which are relevant to the position (i.e., assistance to Director, Administrative Services Unit in the day-to-day administrative operations of the unit).
**Qualifications and Experience**
- Master’s degree in Business or Public Administration, Management, Commerce, Personnel Management, Economics or relevant field.
- A minimum of 10 years relevant professional experience, of which 5 years should have been obtained within an MDB or an international institution.
- Experience in new business development and innovative projects.
- Experience in drafting SOPs and workspace management procedures.
- Professional experience in either managing partnerships or the engagement of external partners, supply chain management, property management, procurement, contract management or related area is highly desirable.
- Supervision a number of teams covering multiple disciplines is desirable.
- Experience in data analytics or related area is desirable.
- Thorough understanding of General Services principles, processes and instruments as well as organizational and general managemen
-
Section Head, HR Services(P5)
vor 4 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitSection Head, HR Services(P5) - (2023/0090 (170644)) Organization: MTHR-HR Services Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-01-26, 8:00:27 AM Closing Date: 2023-02-23, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment: Yes Organizational...
-
Head, Internal Audit and Management Services
Vor 7 Tagen
Wien, Österreich International Atomic Energy Agency VollzeitHead, Internal Audit and Management Services Group(P5) - (2023/0071 (018589)) Organization: OIOS-Internal Audit and Management Services Group Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-01-19, 5:00:00 PM Closing Date: 2023-03-03, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1...
-
Assistent:in Head of Service Design
vor 3 Wochen
Wien-Favoriten, Wien, Österreich ÖBB-Konzern VollzeitWir möchten neue Wege gehen. Und neue Wege schaffen. Heute. Für morgen. Für uns.Werden auch Sie Teil des #TeamOEBB. Damit wir auch morgen End-to-end Logistiklösungen für jede Industrie anbieten können, um einen umweltfreundlichen Gütertransport zu ermöglichen. Wir, das sind rund 6.000 Möglichmacher:innen der Rail Cargo Group, einem der führenden...
-
Head of Service Performace
vor 1 Monat
Wien, Österreich ALSTOM VollzeitReq ID:411317 Wir schaffen intelligente Innovationen, um den Anforderungen an Mobilität von heute und morgen gerecht zu werden. Wir entwickeln und fertigen ein komplettes Angebot an Transportsystemen von Hochgeschwindigkeitszügen über Elektrobusse, autonom fahrenden U-Bahnen bis hin zu Signaltechnik - und digitalen Mobilitätslösungen. Werden Sie Teil...
-
Assistent:in Head of Service Design
vor 3 Wochen
Wien-Favoriten, Österreich ÖBB-Konzern VollzeitWir möchten neue Wege gehen. Und neue Wege schaffen. Heute. Für morgen. Für uns. Werden auch Sie Teil des #TeamOEBB. Damit wir auch morgen End-to-end Logistiklösungen für jede Industrie anbieten können, um einen umweltfreundlichen Gütertransport zu ermöglichen. Wir, das sind rund 6.000 Möglichmacher:innen der Rail Cargo Group, einem der führenden...
-
Mitarbeiter im GSS
vor 3 Wochen
Wien, Österreich ISG Personalmanagement GmbH VollzeitAufgaben MAGENTA - einer der führenden Anbieter von Internet, Mobilfunk, Entertainment und Business-Lösungen in Österreich. Die Zufriedenheit der Kund innen liegt MAGENTA sehr am Herzen, daher lösen Mitarbeiter innen nicht nur ihre Anliegen, sondern bieten gleichzeitig eine Beratung für das optimale Produktpaket aus den Bereichen Internet,...
-
Section Head HR Development
vor 1 Woche
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus,...
-
Section Head HR Development
vor 2 Wochen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus,...
-
Section Head HR Development
vor 2 Wochen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus,...
-
Section Head HR Development
vor 4 Wochen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus,...
-
Section Head HR Development
vor 1 Woche
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus,...
-
Head of Connect Sos Shared Service Centre
vor 1 Woche
Wien, Österreich SOS Children's Villages Vollzeit: SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it. Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen...
-
Senior Accountant General Ledger
vor 1 Woche
Wien, Österreich Bosch Group VollzeitUnternehmensbeschreibung Bei Bosch gestalten wir Zukunft mit hochwertigen Technologien und Dienstleistungen, die Begeisterung wecken und das Leben der Menschen verbessern. Unser Versprechen an unsere Mitarbeitenden steht dabei felsenfest: Wir wachsen gemeinsam, haben Freude an unserer Arbeit und inspirieren uns gegenseitig. **Willkommen bei Bosch.** Der...
-
Unit Head Nuclear Data Services Unit
Vor 5 Tagen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...
-
Unit Head Nuclear Data Services Unit
Vor 4 Tagen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...
-
Unit Head Nuclear Data Services Unit
Vor 7 Tagen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...
-
Section Head
Vor 4 Tagen
Wien, Österreich International Atomic Energy Agency VollzeitSection Head (QA)(P5) - (2024/0308 (002677)) Organization: TCPC-Quality Assurance Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-05-13, 2:54:35 AM Closing Date: 2024-06-03, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Senior Accountant General Ledger
vor 4 Wochen
Wien, Österreich Bosch Group VollzeitUnternehmensbeschreibung Bei Bosch gestalten wir Zukunft mit hochwertigen Technologien und Dienstleistungen, die Begeisterung wecken und das Leben der Menschen verbessern. Unser Versprechen an unsere Mitarbeitenden steht dabei felsenfest: Wir wachsen gemeinsam, haben Freude an unserer Arbeit und inspirieren uns gegenseitig. **Willkommen bei Bosch.** Der...
-
Head of Data Engineering
vor 4 Wochen
Wien 10. Bezirk (Favoriten), W, Österreich Orange Business Services Vollzeit*Wähle Berlin oder Frankfurt als Deinen Standort und arbeite von überall in _**_Deutschland _**_oder wähle Deinen Standort in Wien und arbeite von überall in _**_Österreich _**_remote_*_ **Werde '**Head of Data Engineering** (m/w/d)' bei **Orange Business Services** Bei **Orange Business Services**, Teil der Orange Gruppe, suchen wir Verstärkung für...
-
Head of International Ambient
vor 4 Wochen
Wien, Österreich Rohlik Group VollzeitAt Rohlik, we strive to offer our customers a richer and more delightful assortment than in any supermarket or other online service. **Your** **responsibilities** **- This includes the freshest local products, but also authentic food from across Europe uniquely available at Rohlik - the sweetest citrus from Iberia, original delicatessen from Italy, haute...