Executive Assistant

vor 2 Wochen

Wien, Österreich Zimmer Biomet Vollzeit

**Job Summary**:

- The Executive Assistant serves as the chief of staff of the market cluster DACH (Germany, Austria,

Switzerland). The position works closely with the General Manager DACH, the country managers for

Austria and Switzerland as well as the leadership teams of the three countries to organize and manage

the operating mechanisms for the cluster, such as preparing, running and following up monthly

management meetings, business reviews, important internal and external events and the supporting

administrative tasks. The Executive Assistant owns the calendar of the market cluster and also runs or

supports specific commercial and administrative projects in the region.

**Principal Duties and Responsibilities**:

- General administrative support of VP’s located in EMEA
- Coordination and management of calendar and appointment-follow-ups
- Travel booking, Expense report submission
- Coordination of tasks with on-site administrative Assistants when necessary (on-site large meetings etc)
- Correspondence with our subsidiaries when required
- Signatures & forwarding to correct departments, absence management (SAP), financial approval process, tracking payments and invoices, monitoring accruals, general correspondence and subscriptions
- Coordination and organization of international business trips, booking of flights, ground transfer and hotels through our service provider or with local entities incl. visa requirements if needed
- Coordination of conference calls, meetings and activities for the VP EM EMEA and/or other Dept. members
- General, all-round administrative support for the VP & Dept. Members - (filing; archiving; couriers; office supply orders; facility issues, etc.)
- Working with Finance and HR Dept. for EM
- Aid to Legal with signature for Agents and distribution agreements (legal)
- Work closely with HR for e.g. Interviews, bonus & car allowance documents

This is not an exhaustive list of duties or functions and may not necessarily comprise all of the "essential functions”

**Expected Areas of Competence**:

- Strong team player with the ability to build relationships across and outside the organization
- Demonstrated ability to handle a significant workload in a fast-paced environment
- High degree of professionalism, diplomacy, discretion, judgment and cultural sensitivity
- Operates independently, uses initiative and innovation to handle issues and makes decisions within the area of responsibility and directions given
- Demonstrated strong organization skills, with the ability to work on multiple tasks simultaneously and balance priorities.

**Education/Experience Requirements**:

- Relevant professional diploma/degree
- Professional experience
- Several years of experience in administrative or related roles, with experience supporting senior level executive desired
- Excellent verbal and written communication skills in English - German would be a plus
- Ability to adapt quickly to changing priorities
- Flexibility, versatility
- Results Driven
- Curiosity and continuous learning mindset
- Relationship building skilss

**Travel Requirements**:
none

**Benefits**:
We offer:

- a varied and challenging area of responsibility
- an open door policy
- Job ticket for Vienna, flexitime, monthly meal allowance, company pension fund, participation in the group's internal bonus programme
- a compelling salary based on your qualifications and experience
- Option to work remotely

We are legally obliged to provide a salary for this position. The minimum salary under the collective agreement is 2,500 euros gross/month. The actual salary will be based on relevant experience and/or qualifications.We offer an attractive salary package with additional benefits (training, team events etc.)

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