Office Manager/-in
Vor 4 Tagen
Job description
Let’s be authentic and creative together
goUrban is looking for an Office Manager who can oversee and handle all administrative and office operational affairs in our Vienna office.
If you know to handle everything around the office, then you are a perfect match for us
The goUrban hustle
At goUrban our people come first. Our outstanding culture at work is the first step to building leading products. This mindset and the claim to change global transportation to something better makes the drive of our people and work environment at goUrban special. Achieving our vision to power shared mobility in urban transportation, corporate fleet sharing, rental services, and vehicle subscription services requires a long-term commitment we are willing to undertake. This commitment is towards our clients, partners, and team. Through constant reflection and dedication to have an impact for a better future of transportation, every single person at goUrban is an ambassador for sustainable and efficient shared mobility.
**What we are looking for**:
We are looking for an awesome and proactive Office Manager who can support us in our journey to become the world’s most remarkable brand for empowering shared-mobility businesses to design the mobility of tomorrow.
**Some of the things that you can help us with**:
Organizing, overseeing, and coordinating office administration and procedures, in order to ensure organizational effectiveness and efficiency. Ensuring the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.
- Be the first point of contact for everyone entering the building, from staff, visitors, to clients and contractors.
- Handle employee inquiries and complaints regarding the office.
- Support employee lifecycle management processes such as joiners, leavers, absences, personal data changes, and job changes.
- Maintain and organize employee personal files and documentation.
- Create, monitor, and maintain office supplies inventory.
- Purchase office supplies, IT equipment and maintain proper stock levels.
- Schedule appointments, meetings and book meeting rooms if needed.
- Maintain the office condition and arrange necessary repairs, cleanings.
- Provide necessary Executive support to Directors and management including but not limited to assisting with planning and scheduling meetings, supporting with events etc.
- Manage relationships with vendors, service providers.
- Coordinate international travel, including flight, hotel, and car rental reservations for the employees in Vienna and employees traveling to Vienna.
- Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
- Participate actively in the planning and execution of company events.
**Qualifications that are important to us**:
- Previous experience as an Office Manager
- Excellent organization and time management and the ability to multitask to complete a wide variety of tasks
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent written and verbal communication skills
- Ability and willingness to use own initiative and be proactive
- Ability to build strong relationships with clients and suppliers
- Leadership ability to manage challenges and oversee employees
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Strong interpersonal skills to interact positively with all employees
- A good knowledge of English, German is an advantage
Benefits We Have For You
- Personal development plan, training, education, workshops
- A true startup-like office in Vienna including open spaces, table tennis, and more fun stuff
- Truly flexible working hours
- Several perks and benefits
- Team buildings, sports activities, and many more
- ...filled by you.
**Requirements**:
- Previous experience as an Office Manager
- Excellent organization and time management and the ability to multitask to complete a wide variety of tasks
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent written and verbal communication skills
- Ability and willingness to use own initiative and be proactive
- Ability to build strong relationships with clients and suppliers
- Leadership ability to manage challenges and oversee employees
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Strong interpersonal skills to interact positively with all employees
- A good knowledge of English, German is an advantage
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