Programme Assistant

vor 2 Wochen

Wien, Österreich United Nations Vollzeit

The position is located in the Laboratory and Scientific Services (LSS), Drugs, Laboratory and Scientific Services Branch (DLSSB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Management Officer (Synthetic Drugs) leading LSS’ portfolio management and outreach activities and with overall guidance of the Chief, Drugs, Laboratory and Scientific Services Branch (DLSSB).

**Responsibilities**:
The Programme Assistant will perform the following specific tasks:

- Provide support and assistance in the coordination of UNODC’s Synthetic Drug Strategy as well as LSS’ portfolio management and outreach activities. This includes the support of logistics, planning and coordination, as well as the delivery of administrative, financial and other operational tasks.
- Support the planning and implementation of activities/processes for programmes and projects.
- Assist in the coordination of programme/project planning and preparation; monitor status of programme/project proposals; take necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Compile, summarize, and present complex information/data on specific programmes/projects and related topics or issues.
- Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines; review and coordinate submissions of proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; prepare reports and ensure that outputs/services are properly categorized.
- Assist in the monitoring and evaluation of programmes/projects; categorize, update, track and analyse data related to programmes/projects, e.g. outputs, resources utilized, deviations/revisions, etc.; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; prepare revised budget estimates; reports on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system (e.g. Umoja, ProfiBI); initiate financial authorizations for expenditures.
- Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
- Arrange formal openings/closures of projects, initial and final budget revisions, transfer of equipment, required clearances, reports, etc.
- Provide guidance/training to staff on financial and budget issues in connection with the projects.
- Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, etc.
- Draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepare team contributions for a variety of periodic reports.
- Research, compile and summarize background materials for use in preparation of reports, briefs, speeches, presentation decks, infographics, webpages, etc.
- Develop and maintain internal databases, online toolkits and webpages; generate a variety of standard and non-standard statistical reports and other analytics from various databases.
- Carry out quality control function for outgoing documents; proofread and edit texts for adherence for format, grammar, punctuation and style as well as provide related specialized support (e.g. technology support, editing, desktop publishing, etc.).
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as assigned.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and

  • Programme Assistant

    vor 1 Monat

    Wien, Österreich United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232603 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : VIENNA **Department/Office** : United Nations Environment Programme **Date Posted** : Apr 14, 2024 **Deadline** : May 14,...

  • Programme Management Assistant

    vor 4 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Programme Management Assistant (TC)(G5) - (2023/0141 (016858)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-02-23, 2:33:09 AM Closing Date: 2023-03-23, 5:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located within the Global eLearning Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The Programme Assistant will work under the direct supervision of the Programme Officer (eLearning). **Responsibilities**: Within limits of assigned...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Programme Assistant will report to the GRIDS Administrative Officer. **Responsibilities**: Within assigned authority, the...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna, Austria. The incumbent will work under the direct supervision of the Advisor (Anti-Money Laundering and Financing of Terrorism) located in Vienna as First Reporting...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Field Support Section (FSS) of the Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Programme Officer and the Chief, Field Support Section, and the overall guidance of the...

  • Programme Assistant

    Vor 2 Tagen

    Wien, Österreich United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 234840 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : VIENNA **Department/Office** : United Nations Office on Drugs and Crime **Date Posted** : May 13, 2024 **Deadline** : Jun 12,...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 228931 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : VIENNA **Department/Office** : United Nations Office on Drugs and Crime **Date Posted** : Feb 21, 2024 **Deadline** : Mar 22,...

  • Programme Assistant

    vor 1 Woche

    Wien, Österreich United Nations Vollzeit

    This position is located in the Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will report directly to the Crime Prevention and Criminal Justice Officer managing the STRIVE Juvenile project component and work under the overall...

  • Executive Assistant to The Chief Programme Officer

    vor 1 Monat

    Wien, Österreich SOS Children's Villages International Vollzeit

    SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.- Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen...

  • Executive Assistant to The Chief Programme Officer

    vor 1 Monat

    Wien, Österreich SOS Children's Villages Vollzeit

    : SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it. Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen...

  • Programme Assistant

    Vor 6 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Programme Development and Management Unit (PDMU), Research and Trend Analysis Branch (RAB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief, PDMU. **Responsibilities**: Within limits of...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the United Nations Office for Outer Space Affairs (UNOOSA). The incumbent will work under the direct supervision of a Programme Officer within the Office of the Director (OD) and under the general guidance of the Programme Management Officer in the Office of the Director (OD) of UNOOSA. The incumbent will collaborate with other...

  • Project Assistant

    vor 1 Monat

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Project Assistant (TC) (G4) - (2023/0469 (017839)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-08-07, 8:24:34 AM Closing Date: 2023-09-04, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Programme and Budget Specialist(P3)

    vor 4 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Programme and Budget Specialist(P3) - (2023/0151 (000422)) Organization: MTBF-Unit A Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-03-23, 8:35:29 AM Closing Date: 2023-04-20, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment: Yes Organizational...

  • Executive Assistant

    vor 1 Woche

    Wien, Österreich Manpower Vollzeit

    Unser Auftraggeber, ein internationales Unternehmen mit Sitz in Wien, sucht nach einer erfahrenen "Executive Assistant (w/m/d)". Diese Rolle bietet Ihnen nicht nur die Möglichkeit, Ihre berufliche Laufbahn auf die nächste Stufe zu heben, sondern eröffnet Ihnen auch Tore zu neuen Herausforderungen und Chancen.**Ihr Tätigkeitsbereich**: - Unterstützung...

  • Assistant Manager

    vor 4 Wochen

    Wien, Österreich Rius Cruise Vollzeit

    Unser Incoming Reisebüro ist seit 2006 spezialisiert auf High-End Gruppen der 4-5\* Flusskreuzfahrtschiffe. \*\*\* Wir organisieren attraktive Land-Ausflugsprogramme in den Donau-Destinationen Wien, Bratislava sowie von der Wachau über Linz/Salzburg bis Passau. \*\*\* Um die Erfolgsgeschichte von Rius Cruise & Incoming weiterzuschreiben, suchen wir...

  • Finance Assistant

    vor 4 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Finance Assistant (NS)(G5) - (2023/0782 (018490)) Organization: NSNS-Programme, Budget and Reporting Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-12-01, 6:34:57 AM Closing Date: 2023-12-29, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full Competitive...

  • Programme Assistant

    Vor 7 Tagen

    Wien, Österreich United Nations Vollzeit

    The post is located in the Human Trafficking and Migrant Smuggling Section (HTMSS) of the Organized Crime and Illicit Trafficking Branch (OCB) of the Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Crime Prevention Expert and designated senior staff,...

  • Team Assistant(G4)

    Vor 6 Tagen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Team Assistant(G4) - (2023/0470 (232670)) Organization: NSNS-Programme Dev. and International Cooperation Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-08-18, 9:35:42 AM Closing Date: 2023-09-15, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full Competitive...