Programme Assistant
vor 7 Monaten
The position is located in the Office of the Chief, Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will work under the direct supervision of the Chief of the Branch.
**Responsibilities**:
Within limits of assigned authority the Programme Assistant will be responsible for the following specific duties:
- Support the Chief in the management of human resources across the Branch by maintaining vacancy announcement files, reviewing Terms of References and selections of staff and non-staff personnel in the Branch, monitoring staffing table and preparing relevant statistical data/charts.
- Compile, summarize, and present basic information/data on the OCB programmes and related topics or issues.
- Assist in the drafting of documents, especially budgets and costed work plans; review documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties for review, support coordination to respond to comments; monitor of status of programme proposals and receipt of relevant documentation for review and approval.
- Assist in the drafting of budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
- Serve as focal point for administrative coordination of programme implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compile, summarize and enter data on OCB Regular Budget delivery; draft related progress and status reports, identifying shortfalls in delivery, budget overruns, etc., draft correspondence on budget-related issues,
- Provide assistance in organizing conferences, meetings and workshops, and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provide general office assistance and serve as a resource person for administrative rules and regulations; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; handle routine administrative tasks, such as maintaining attendance records, answering phone calls while staff are absent, etc.
- Provide guidance/training to new/junior staff.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as assigned.
Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
A minimum of five years (or 3 years in combination with a first-level university degree (Bachelor’s degree or equivalent)) of experience in programme or project administration, technical cooperation or related area is required.
Work experience in financial analysis and budget monitoring is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English, is required. Knowledge of another official
-
Programme Assistant
vor 3 Wochen
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - This position is located in the Global Integrated (e)Learning and innovation Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna. The Programme Assistant will work under the direct supervision of the Programme Officer of...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located within the Global eLearning Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The Programme Assistant will work under the direct supervision of the Programme Officer (eLearning). **Responsibilities**: Within limits of assigned...
-
Programme Assistant
vor 8 Monaten
Wien, Österreich United Nations VollzeitThis position is located within the Global eLearning Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The Programme Assistant will work under the direct supervision of the Programme Officer (eLearning). **Responsibilities**: Within limits of assigned...
-
Programme Assistant
Vor 7 Tagen
Wien, Österreich United Nations VollzeitThe position is located in the Precursors Control Section (PRE), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Programme Assistant will work under the direct supervision of the Drug Control Officer and the overall supervision of...
-
Programme Assistant
Vor 5 Tagen
Wien, Österreich United Nations VollzeitThis position is located within the International Trade Law Division (ITLD), Office of Legal Affairs (OLA), which serves as the substantive secretariat to the United Nations Commission on International Trade Law (UNCITRAL) and is based in Vienna. The Programme Assistant reports to the Senior Legal Officer heading the Technical Assistance and Coordination...
-
Programme Assistant
vor 1 Woche
Wien, Österreich United Nations VollzeitThis position is located in the Human Trafficking and Migrant Smuggling Section (HTMSS) of the Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will report directly to the Crime Prevention and Criminal Justice Officer - Team Leader,...
-
Programme Assistant
Vor 3 Tagen
Wien, Österreich International Atomic Energy Agency VollzeitProgramme Assistant (NSNS)(G5) - (2025/0058 (018535)) Organization: NSNS-Division of Nuclear Security Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-01-17, 3:39:45 AM Closing Date: 2025-02-07, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Programme Assistant
Vor 4 Tagen
Wien, Österreich United Nations VollzeitThe post is located in the Secretariat to the Governing Bodies (SGB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report directly to the Chief of the Secretariat to the Governing Bodies and work under the overall supervision of the Director of the...
-
Programme Analysis Assistant
Vor 5 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Global Technical Team (GTT) of the Department for General Assembly and Conference Management (DGACM), Vienna, Austria. The Programme Analysis Assistant reports to the Senior Computational Linguist, responsible for the GTT management. The Programme Assistant plays a pivotal role in supporting the activities of the Vienna-based...
-
Programme Assistant
vor 7 Monaten
Wien, Österreich United Nations VollzeitThis position is located in the, Border Management Branch (BMB) - Global Maritime Crime Programme (GMCP), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will report to the Programme Officer, Global Maritime Crime Programme (GMCP). The incumbent will also work in close consultation with relevant staff in the GMCP...
-
Research Assistant
vor 7 Monaten
Wien, Österreich United Nations VollzeitThis position is located in the Border Management Branch (BMB) - Criminal Network Disruption Global Programme/CRIMJUST, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Research Assistant (Programme Management) will work under the overall guidance and direct supervision of the Programme Management Officer...
-
Programme Assistant
vor 3 Wochen
Wien, Österreich United Nations VollzeitThe post is located in the Implementation Support Section I (ISS I), Terrorism Prevention Branch (TPB), Division for Treaty Affairs (DTA). The incumbent will work under the direct supervision of the Programme Officer leading the Chemical, Biological and Nuclear Terrorism related work of TPB. S/he will work under the overall guidance of the Chief of Section,...
-
Programme Assistant
Vor 5 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Environment Team (ET), Border Management Branch (BMB), Division of Operations (DO), UNODC, in Vienna. The incumbent will report to the Administrative and Budget Officer of the Global Programme for Combating Crimes Against the Environment (GPCAE). The incumbent will also work in close consultation with relevant staff in the...
-
Research Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the CRIMJUST - Criminal Network Disruption Global Programme, Border Management Branch (BMB), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Research Assistant (Programme Management) will work under the overall guidance and direct supervision of the Programme Management Officer...
-
Programme Assistant
vor 3 Wochen
Wien, Österreich United Nations VollzeitThe post is located in the Field Support Section (FSS), Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Chief of the Field Support Section. **Responsibilities**: Within assigned authority, the incumbent will perform...
-
Programme and Evaluation Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Independent Evaluation Section (IES), Office of the Executive Director (OED), United Nations Office on Drugs and Crime (UNODC) in Vienna. IES ensures independent, timely and effective evaluations, in line with the standards and norms of the United Nations Evaluation Group (UNEG) and following the recommendations of the Office...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThe post is located in the Environment Team (ET), Border Management Branch (BMB), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will work under the direct supervision of the Administrative and Budget Officer for the Global Programme on Crimes that Affect the Environment, in close cooperation...
-
Programme Assistant
vor 1 Woche
Wien, Österreich United Nations VollzeitThis position is located within the Justice Section (JS), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Vienna. Under the overall guidance of the Chief of the Justice Section, the Programme Assistant will work under the direct supervision of the Justice Section staff members responsible for the implementation of the...
-
Programme Assistant
vor 3 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Regional Section for Europe, West and Central Asia (RSEWCA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), Vienna, Austria. The incumbent will report to the Chief of the Section. **Responsibilities**: Within limits of assigned authority, the Programme Assistant will be responsible for the...
-
Programme Assistant
Vor 6 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Shared Portfolio Services (SPS), Information Technology Service (ITS), Division for Management (DM) United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Programme Management Officer (Information Systems) leading the...
