Programme Assistant

vor 1 Woche

Wien, Österreich United Nations Vollzeit

This position is located within the International Trade Law Division (ITLD), Office of Legal Affairs (OLA), which serves as the substantive secretariat to the United Nations Commission on International Trade Law (UNCITRAL) and is based in Vienna. The Programme Assistant reports to the Senior Legal Officer heading the Technical Assistance and Coordination section as first reporting Officer and to the Director of ITLD (Secretary of UNCITRAL), as second reporting Officer.

**Responsibilities**:
Within assigned authority, the Programme Assistant will be responsible for the following duties:

- Assist in the coordination of planning and preparation work for ITLD technical assistance and cooperation projects; monitor status of project proposals and receipt of relevant documentation for review and approval.
- Create and maintain technical assistance and cooperation records (enter and review data, design and generate statistical and other reports and graphical presentations).
- Assist programme managers with programme planning, monitoring and performance reporting activities; compile and maintain data in Integrated Planning, Management, and Reporting (IPMR) solution.
- Prepare cost plans/budgets in compliance with relevant rules and procedures; prepare budget revisions; verify availability of funds; ensure necessary approval and entry in ERP system; prepare and update periodic reports.
- Draft, edit, proofread and finalize for signature and/or processing a variety of correspondence and other communications on technical assistance and cooperation matters.
- Serve as a focal point for administrative coordination of project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
- Process and follow up on administrative actions, including travel arrangements and procurement of equipment and services.
- Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence.
- Develop and maintain internal procedures/infrastructure (e.g., electronic filing system, internal databases); update UNCITRAL website.
- Organize meetings, workshops (in-person and virtual), coordinate ceremonies and related meetings; select and compile relevant background materials; assist in the preparation of relevant documents; attend meetings and draft minutes/notes; monitor follow-up actions, etc.
- Perform other work-related duties as assigned.

Competencies

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years of experience in general office support, programme or project administration, technical cooperation or related area is required.

Experience in the advanced use of office software packages (e.g. MS Word, Excel, PowerPoint) is required.

Experience in using integrated information management systems, such as Umoja or a similar system, in performing programme or project administration tasks, is desirable.

Work experience with digital and technological tools such as social media, online platforms, multimedia is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another United Nations official language is desirable.

Assessment

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.

All employment decisions are made on the basis of qualifications and organizational needs.

The U

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