Executive Assistant to The Chief Programme Officer

vor 4 Wochen

Wien, Österreich SOS Children's Villages International Vollzeit

SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.- Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together. When this is not in a child or young person's best interests, we provide quality care according to their unique needs.- Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves. We speak up for each child's rights and advocate for change so all children can grow up in a supportive environment.**Location**:
***Innsbruck or Vienna/Austria**Duration**: Part-time (50%), unlimited position**Mission**

The Chief Programme Officer office manages and coordinates the General Secretariat support through the International Office Regions, monitors and supports National Associations operations and compliance with federation policies and standards.- Through regular and direct interface with International Office Regions line management (International Directors Region, Children’s Villages International Representatives and Member Support Advisors), the Chief Programme Officer’s Office is responsible for the accurate and timely flow of relevant information from and to the Chief Programme Officer.- Through interaction with the various International Office Regions, the Chief Programme Officer’s office supports and facilitates communication and provides a cross-regional overview of operations and reports to governing bodies as well as a range of internal and external stakeholders accordingly. The Chief Programme Officer office also provides a global perspective, handles critical issues, provides support for crisis management and supports the alignment between and with regions.- The Executive Assistant role supports the Chief Programme Officer to manage administrative, financial, Human Resources Organizational Development and IT matters. In addition, you will ensure the coordination between the Chief Programme Officer and the various stakeholders within SOS Children's Villages International in a confidential, efficient and effective manner and provide an extensive level of support, e.g. through managing operational and administrative aspects and supporting with external and internal networks, meetings and projects.- The role helps to ensure that staff based in and outside of Austria complies with relevant Human Resources duties and rights and administers and plans the budget within frame and deadlines. He/she/they support the Chief Programme Officer with preparation of key documents and presentations as needed.**Tasks & Responsibilities**
- Provide general administrative support, including strengthening and supporting the interface with other departments in the Chief Programme Officer area, managing an action-packed and dynamic schedule, booking, preparing and strictly monitoring complex international travels, drafting presentations and internal communications materials, setting up calls/meetings and taking diligent notes/minutes, filing of documents, tracking and submitting expenses, etc.
- Support the Chief Programme Officer to comply with relevant HR duties and rights, including working time sheets, leave requests, assistance with D365 system, updated organigram in the IT and Sharepoint system, liaison with Human Resources Organizational Development were deemed necessary.
- Work closely and effectively with the Chief Programme Officer to keep her/him/them well-informed of upcoming responsibilities to ensure organised, efficient operations, especially smooth collaboration with teams of and assistants to the President, CEO and COO, and members of the Chief Programme Officer office. Serving as a communication interface between various stakeholders
- Coordinating the Chief Programme Officer office budget including invoice processing, coordinating the respective planning and monitoring process within the Chief Programme Officer area.

**Requirements**:

- Degree in HR, business administration or technical diploma in a relevant area.
- A minimum of 2 years of proven relevant professional experience in a relevant setting
- Advanced organising and planning skills
- Highly proficient in the use of standard software such as MS Excel, Word, PowerPoint, Outlook
- Good budget management skills
- Strong problem-solving skills
- High level of integrity and discretion in handling confidential and sensitive information
- Ability to communicate/collaborate with a diverse range of stakeholders
- Strong English skills (written and verbal). Spanish and/or French would be desirable
- A valid Austrian working permit or eligibility to work within the EU

**We offer**
- A diverse range of interesting tasks in a l

  • Executive Assistant to The Chief Programme Officer

    vor 4 Wochen

    Wien, Österreich SOS Children's Villages Vollzeit

    : SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it. Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen...

  • Executive Assistant to The CEO

    Vor 7 Tagen

    Wien, Österreich TourRadar GmbH Vollzeit

    TourRadar is a venture-backed Adventure Booking Platform disrupting the $200 billion tourism industry. Revolutionizing how multi-day adventures are booked, we provide Operators with a platform that helps them manage, market, and sell their organized adventures to travelers directly (B2C) or via distribution partners (B2B2C) worldwide. Traditionally, booking...

  • Executive Assistant to The CEO

    Vor 3 Tagen

    Wien, Österreich Kommunalkredit Austria Vollzeit

    In diesem durch Unternehmergeist und Wachstum geprägten Umfeld sucht die Kommunalkredit nach Unterstützung für unseren CEO. Die Bank bietet Raum für Kreativität, Eigeninitiative und Persönlichkeitsentwicklung. **Unterstützen Sie uns als** **Executive Assistant to the CEO** **(m/w/d)**: **Ihre Aufgaben**: - Sie unterstützen den CEO bei der...

  • Programme Assistant

    vor 4 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Regional Section for Latin America and the Caribbean (RSLAC), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Programme Assistant will work under the direct supervision of the Programme Officer and the overall supervision of the Chief of the Section. The incumbent will also work...

  • Assistant to The Director

    vor 1 Woche

    Wien, Österreich OREX Holding GmbH Vollzeit

    The Assistant to the Director will assist in handling a broad and diverse range of responsibilities and assignments, both internally and externally, in various dimensions of the work. **Position Responsibilities** - Assist in day-to-day executive duties and new or unplanned projects; arrange meetings and events; - Be the point of contact for international...

  • Assistant to The Cpo

    vor 3 Wochen

    Wien, Österreich Journi GmbH Vollzeit

    **WHO ARE WE LOOKING FOR?**: Looking for an opportunity to excel in a fast-paced environment, navigate ambiguity, and adapt to shifting priorities? As the Executive Assistant to the Chief Product Officer, Bianca, at Journi, you'll become an integral part of the Design & Product Team, ensuring transparent communication and meticulous organization. You'll be a...

  • Executive Assistant

    Vor 2 Tagen

    Wien, Österreich Zimmer Biomet Vollzeit

    **Job Summary**: - The Executive Assistant serves as the chief of staff of the market cluster DACH (Germany, Austria, Switzerland). The position works closely with the General Manager DACH, the country managers for Austria and Switzerland as well as the leadership teams of the three countries to organize and manage the operating mechanisms for the...

  • Executive Assistant to The CEO

    Vor 7 Tagen

    Wien, Österreich Ryanair Vollzeit

    Ryanair Group is currently recruiting an enthusiastic and hard-working person to provide executive assistant and administrative support to the Laudamotion CEO & Spokesperson for Ryanair DACH. Carrying 165+m guests p.a. on more than 3,000 daily flights from 80+ bases, the group connects over 200 destinations in 40 countries on a fleet of over 550...

  • Programme Assistant

    vor 1 Woche

    Wien, Österreich United Nations Vollzeit

    Org. Setting and Reporting - This position is located in the Thematic Support Section (TSS) of the Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief, Thematic Support Section, and the overall...

  • Executive Assistant to Executive Management

    vor 1 Woche

    Wien, Österreich Western Union Vollzeit

    Requires a minimum of 7-10 years of progressively responsible administrative experience. Reports to a Senior Executive (EVP). **Executive Assistant - Vienna, Austria** Do you thrive on working in an environment where the customer is your top priority? Are you a tenacious problem solver, someone who enjoys working in a fast-paced organization, and strives...

  • Assistant Chief Steward

    vor 3 Wochen

    Wien, Österreich Mandarin Oriental Hotel Group Vollzeit

    Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 138 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich mit Garten umfassen. Darüber hinaus wird das Anwesen ein Spa im Mandarin Oriental bieten, das mehrere...

  • Assistant (m/f/d) to the Executive Board Member (m/w/d)

    vor 3 Wochen

    Wien, Wien, Österreich ANDRITZ Vollzeit

    Assistant (m/f/d) to the Executive Board Member - ID 16180en_US Vienna, Vienna, AT Tagtäglich liefert ANDRITZ erfolgreiche und innovative Lösungen an Kunden auf der ganzen Welt. Warum sind wir so erfolgreich? Weil wir mit Begeisterung bei der Sache sind und lieben, was wir tun Wenn es um zukünftige Engineering-Technologien geht, stehen wir mit...

  • Programme Assistant

    Vor 6 Tagen

    Wien, Österreich United Nations Vollzeit

    The position is located in the Precursors Control Section (PRE), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Programme Assistant will work under the direct supervision of the Drug Control Officer and the overall supervision of...

  • Programme Assistant

    Vor 7 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Human Trafficking and Migrant Smuggling Section (HTMSS) of the Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will report directly to the Crime Prevention and Criminal Justice Officer - Team Leader,...

  • Programme Assistant

    vor 2 Wochen

    Wien, Österreich United Nations Vollzeit

    This position is located within the Crime Prevention and Criminal Justice Section (CPCJS), Division for Operations Treaty Affairs (DODTA), United Nations Office on Drugs and Crime (UNODC) in Vienna. Under the overall guidance of the Chief of the Crime Prevention and Criminal Justice Section, the Programme Assistant will work under the direct supervision of...

  • Executive Assistant(G5)

    vor 4 Wochen

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Programme Assistant

    vor 1 Woche

    Wien, Österreich United Nations Vollzeit

    The position is located in the Laboratory and Scientific Services (LSS), Drugs, Laboratory and Scientific Services Branch (DLSSB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Management Officer (Synthetic Drugs) leading LSS’...

  • Chief Program Officer

    vor 2 Wochen

    Wien, Österreich Perrett Laver Vollzeit

    **You can help every child grow up with the love and support of a family.**: SOS Children's Villages, founded in 1949 by Hermann Gmeiner, is the world's largest non-governmental organisation focused on supporting children and young people without parental care, or at risk of losing it. Child neglect, abuse and abandonment are everywhere. Families are at...

  • Programme Assistant

    vor 1 Woche

    Wien, Österreich United Nations Vollzeit

    This position is located in the Strategy, Planning and Field Support Unit (SPFSU), Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna. The incumbent will work under the direct supervision of the Chief of SPFSU and the overall guidance of the Chief of...

  • Personal Assistant to the CEO

    Vor 5 Tagen

    Wien, Wien, Österreich paper republic GmbH Vollzeit

    paper republic is one of the world's fastest-growing brands for premium notebooks and leather accessories. With an innovative business model and an international team of 70 people from over 20 nationalities, we ship directly to more than 300,000 customers through our own e-commerce platform. Our unique HQ in the heart of Vienna's 9th district brings together...