Programme Assistant
Vor 5 Tagen
This position is located in the Firearms Trafficking Section (FTS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Chief of Section and work under the direct guidance and supervision of the assigned Criminal Prevention and Criminal Justice Officer, to support the implementation of the Section’s activities and initiatives, through its Global Firearms Programme.
**Responsibilities**:
Within assigned authority, the Programme Assistant will provide administrative support to the activities and initiatives of the FTS through its Global Firearms Programme and its various project segments. The incumbent will be responsible for supporting the implementation of activities established under the Programme and will also provide overall support in the field of procurement, grants management and in the overall financial monitoring of programme implementation. The incumbent will be responsible for the following specific duties:
- Provide assistance in support of planning and implementation of activities and initiatives of the FTS. Compile, summarize, and present information/data on specific programmes/project delivery, data which will be used by project management in support of periodic reports and summaries.
- Provide programme, administrative and logistics support for the implementation of FTS core mandates, projects and tasks including support for the organization of meetings, conferences, study visits and technical assistance activities at Headquarters and/or in the field. Provide administrative and logistic support to needs assessment missions and other travel of project staff and consultants; coordinate official meetings, mission agendas and travel plans.
- Assist in the administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Assist in the coordination of programme/project planning and preparation; review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities and propose adjustments as necessary; carry out periodic status reviews; identify issues and initiate requisite follow-up actions; prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system; prepare reports and ensure that outputs/services are properly reflected; prepare revised budget estimates, initiate financial authorizations for expenditures.
- Monitor closely expenditures of the overall Programme budget and all its sub-projects; compare with approved budget and prepare regular financial forecasts; prepare adjustments as necessary; assist in preparation of budget performance reports, analysing variances between approved budgets and actual expenditures; prepare relates status reports and projections.
- Collaborate with programme/project managers on performance reporting; assist in the preparation of the workplan of the programme and its sub-projects; liaise with relevant parties on the interpretation of the activities/services scheduled and various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted.
- Assist in the recruitment of local and field-based project staff, international consultants, individual contractors and interns, and provide backstopping support as required; monitor the timely and qualitative execution of sub-contracts and delivery of work by external consultants and their timely payment of instalments.
- Maintain calendar/schedules; monitor changes and communicate relevant information to the project/programme coordinator and appropriate staff inside and outside the immediate work unit.
- Compile, summarize and provide support with the presentation of data on specific programmes/project and related topics or issues.
- Draft correspondence and communication related to all aspects of programme/project administration, including providing support to the drafting of the work plan and budgets, revisions and other related issues.
- Provide guidance and training to new/junior staff, including field personnel.
- Perform other work-related duties as assigned.
Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from othe
-
Programme Assistant
Vor 4 Tagen
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - This position is located in the Global Integrated (e)Learning and innovation Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna. The Programme Assistant will work under the direct supervision of the Programme Officer of...
-
Programme Assistant
vor 1 Woche
Wien, Österreich United Nations VollzeitThis position is located in the Regional Section for Latin America and the Caribbean (RSLAC), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Programme Assistant will work under the direct supervision of the Programme Officer and the overall supervision of the Chief of the Section. The incumbent will also work...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located within the International Trade Law Division (ITLD), Office of Legal Affairs (OLA), which serves as the substantive secretariat to the United Nations Commission on International Trade Law (UNCITRAL) and is based in Vienna. The Programme Assistant reports to the Senior Legal Officer heading the Technical Assistance and Coordination...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitProgramme Assistant (NSNS)(G5) - (2025/0058 (018535)) Organization: NSNS-Division of Nuclear Security Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-01-17, 3:39:45 AM Closing Date: 2025-02-07, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThe post is located in the Secretariat to the Governing Bodies (SGB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report directly to the Chief of the Secretariat to the Governing Bodies and work under the overall supervision of the Director of the...
-
Programme Assistant
Vor 5 Tagen
Wien, Österreich United Nations VollzeitThis position is located within the Global eLearning Programme, Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The Programme Assistant will work under the direct supervision of the Programme Officer (eLearning). **Responsibilities**: Within limits of assigned...
-
Programme Analysis Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Global Technical Team (GTT) of the Department for General Assembly and Conference Management (DGACM), Vienna, Austria. The Programme Analysis Assistant reports to the Senior Computational Linguist, responsible for the GTT management. The Programme Assistant plays a pivotal role in supporting the activities of the Vienna-based...
-
Programme Assistant
vor 3 Wochen
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within assigned authority, the Programme Assistant will be responsible for the following specific duties: - Provide support and administrative assistance in the coordination of programme/project planning, implementation, monitoring and reporting. Review project documents especially cost plans/budgets, for...
-
Programme Assistant
Vor 6 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Programme Assistant will report to the GRIDS Administrative Officer. **Responsibilities**: Within assigned authority, the...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Environment Team (ET), Border Management Branch (BMB), Division of Operations (DO), UNODC, in Vienna. The incumbent will report to the Administrative and Budget Officer of the Global Programme for Combating Crimes Against the Environment (GPCAE). The incumbent will also work in close consultation with relevant staff in the...
-
Programme Assistant
Vor 3 Tagen
Wien, Österreich United Nations VollzeitThe post is located in the Implementation Support Section I (ISS I), Terrorism Prevention Branch (TPB), Division for Treaty Affairs (DTA). The incumbent will work under the direct supervision of the Programme Officer leading the Chemical, Biological and Nuclear Terrorism related work of TPB. S/he will work under the overall guidance of the Chief of Section,...
-
Programme Assistant
Vor 5 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna, Austria. The incumbent will work under the direct supervision of the Advisor (Anti-Money Laundering and Financing of Terrorism) located in Vienna as First Reporting...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Shared Portfolio Services (SPS), Information Technology Service (ITS), Division for Management (DM) United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Programme Management Officer (Information Systems) leading the...
-
Programme Assistant
Vor 5 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Field Support Section (FSS) of the Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Programme Officer and the Chief, Field Support Section, and the overall guidance of the...
-
Programme Assistant
Vor 6 Tagen
Wien, Österreich United Nations VollzeitThis position is located in the Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will report directly to the Crime Prevention and Criminal Justice Officer managing the STRIVE Juvenile project component and work under the overall...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Crime Prevention and Criminal Justice Section (CPCJS), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will report directly to the Crime Prevention and Criminal Justice Officer managing the STRIVE Juvenile project component and work under the overall...
-
Research Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the CRIMJUST - Criminal Network Disruption Global Programme, Border Management Branch (BMB), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Research Assistant (Programme Management) will work under the overall guidance and direct supervision of the Programme Management Officer...
-
Short-term Assistant Programme Officer
Vor 4 Tagen
Wien, Österreich OSCE VollzeitBackground: Please note that this is a short-term position with the duration from as soon as possible for 4 months. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Programme Development and Management Unit (PDMU), Research and Trend Analysis Branch (RAB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief, PDMU. **Responsibilities**: Within limits of...
-
Wien, Österreich SOS Children's Villages International VollzeitSOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.- Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen...
