Programme Assistant
vor 16 Stunden
The position is located in the Precursors Control Section (PRE), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Programme Assistant will work under the direct supervision of the Drug Control Officer and the overall supervision of the Chief of Section.
**Responsibilities**:
Within assigned authority, the Programme Assistant will be responsible for the following specific duties:
- Collect and analyse data and assist in the preparation of background materials for assessment papers, studies, briefs and reports, such as the INCB Annual Report and INCB Precursors Reports.
- Retrieve, highlight and compile information from a wide variety of information sources; prepare inputs for electronic databases and cooperate with governmental experts and organizations in the collection of information.
- Compile, summarize and present basic information/data on specific Section programmes / projects and related topics or issues, coordinate review and clearance process and coordinate with editorial, translation services, etc., on finalization and publication of reports in multiple languages.
- Provide administrative and financial assistance in support of the planning, management and implementation of activities/processes of the Section’s programme/project initiatives. Assist in the preparation and review of financial and human resource proposals and requirements.
- Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines; assist in the review and coordination of submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepare periodic reports and ensure that outputs/services are properly categorized.
- Assist in consolidating assigned budget/work programme with respect to Section’s project budget, trust funds, grants and procurement. Assist in the management of grants through UMOJA. Extract and compile various reports through UMOJA. Monitor expenditures and compare with approved budget; and prepare adjustments as necessary.
- Assist project managers in the elaboration of resource requirements for budget submissions.
- Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. Prepare or customize financial reports from UMOJA generated reports. Co-ordinate with Financial Resources Management Service staff on related issues during preparation of budget reports.
- Perform other administrative duties, including related to purchase requisitions, human resource activities (including for non-staff such as meeting participants), and external contractors for outsourced services; perform related processes in UMOJA and Inspira; and coordinate extensively with service units (e.g. regarding travel; physical space planning; office technology needs including IT and organizing and coordinating seminars, conferences and translations, printing, documents distribution).
- Draft routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
- Serve as back-up during absences of other support staff of the Section.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as may be required.
Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Eco
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