Programme Assistant
vor 19 Stunden
This position is located in the Regional Section for Europe, West and Central Asia (RSEWCA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), Vienna, Austria. The incumbent will report to the Chief of the Section.
**Responsibilities**:
Within limits of assigned authority, the incumbent will provide support to the Pogramme Officer heading the Secretariat of the Regional Anti-Corruption and Illicit Finance Roadmap for the Western Balkans (the Roadmap) and will be responsible for the following specific duties:
- Provide assistance in support of planning and implementation of activities/processes of programme/project initiatives implemented under the RSEWCA, and in particular, within the Roadmap as an integral element of the UNODC Regional Programme for South Eastern Europe.
- Serve as focal point for administrative coordination of field related programme/project implementation activities, involving extensive liaison with various organizational units and relevant field offices to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements (non-staff), training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Coordinate and handle logístical tasks related to the organization of regional events such as trainings, seminars and workshops, in particular, those organized under the Roadmap.
- Provide support in the identification and recruitment of external international consultants and individual contractors, including related administrative tasks such as approvals, funding identification and planning.
- Provide administrative support to the Programme Officer heading the Roadmap Secretariat with the establishment and future functioning of the Roadmap Steering Committee and in establishing liaison between its members and counterparts, such as the Regional Anti-Corruption Initiative (RAI).
- Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines; review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepare reports and ensure that outputs/services are properly categorized. Assist the Programme Officer heading the Roadmap Secretariat with the preparation of periodic reviews of the Roadmap’s goals and progress against set targets.
- Assist in the monitoring and evaluation of programmes/projects implemented by the RSEWCA; categorize, update, track and analyse data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system; initiate financial authorizations for expenditures.
- Collaborate with programme/project managers on donor reporting; liaise with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Draft programme/project summaries, coordinate review and clearance process, and coordinate with editor, translation services, etc. on finalization and publication of report multiple languages.
- Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews. Research, compile, analyse, summarize, and present basic information/data on specific programmes/project and related topics.
- Draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepare unit contributions for a variety of periodic reports.
- Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Provide guidance and training to new/junior staff.
- Perform other work-related duties as assigned.
Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from ot
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