Safeguards Asset Provision Assistant(G6)

vor 3 Wochen

Wien, Österreich International Atomic Energy Agency Vollzeit

Safeguards Asset Provision Assistant(G6) - (2023/0294 (015813))

Organization: SGTS-Equipment Handling, Radiation Safety and Quality Management Team

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2023-05-15, 4:36:57 AM

Closing Date: 2023-06-12, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Technical and Scientific Services ensures the provision of state-of-the-art equipment and related expertise for the accomplishment of the Department of Safeguards activities. Within this mandate, the Division is responsible for procurement, testing, provision, inventory control, performance monitoring and maintenance of safeguards equipment and supplies required by SGO Divisions; management of equipment development and engineering activities to meet quality and safeguards requirements; development and provision of documentation, procedures, instrumentation methods and techniques; provision of specialized technical and scientific support to inspectors and inspection activities in the field and at headquarters; and, radiation contamination monitoring of returned equipment and timely write-off of obsolete or contaminated equipment. The Division also coordinates departmental health and safety activities.

Main Purpose

Under the general supervision of the Team Leader, the SG Asset Provision Assistant coordinates all activities in the Division related to effective asset provision and control, and provides SGTS management with statistics and reports, extracted from various data sources, concerning the effectiveness of asset provision. In addition the incumbent is responsible for processing Low Value Purchasing (LVP) requests for the Division within delegated and authorized limits. The SG Asset Provision Assistant provides support and guidance to other staff related to administrative matters

Functions / Key Results Expected
- Assign tasks, set work priorities, check work in progress and upon completion; monitor compliance with work related rules and procedures; and provide feedback on staff performance.
- Conduct systematic inspection and recording of goods received, management of storage arrangements and the timely and accurate issue of items.
- Propose reliable logistics for internal delivery/distribution of goods and services.
- Answer queries from customers; identify problems, evaluate, decide and/or recommend to management appropriate solutions to unprecedented problems and complaints.
- Maintain records of non AIPS processes.
- Adopt best practices to achieve compliance with relevant standards and regulations for optimal and cost effective services.
- Identify and implement process improvements at his/her own workplace, or recommends workflow streamlining within his/her own organizational unit to achieve efficient process delivery. May liaise with other concerned work areas in process streamlining.
- Prepare periodical sets of statistics and reports for different relevant stakeholders.
- Process LVP requests and raise requisitions in the system in compliance with the existing LVP procedure.
Place orders for goods and services within delegated LVP limits.
- Maintain the Purchasing Activity Log for the LVP transactions.
- Identify attractive items and communicate relevant information to the SG Inventory Office for adding to the record in the asset register.
- Report the LVP activities on a monthly basis to DIR-SGTS and General Accounts Payable Section/MTBF.

Competencies and Expertise

**Core Competencies**

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, r

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