Technical Services Assistant

vor 3 Wochen

Wien, Österreich International Atomic Energy Agency Vollzeit

Technical Services Assistant (HQM)(G4) - (2023/0062 (007627))

Organization: SGTS-Equipment Handling, Radiation Safety and Quality Management Team

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2023-02-13, 4:03:27 AM

Closing Date: 2023-03-13, 5:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Technical and Scientific Services ensures the provision of state-of-the-art equipment and related expertise for the accomplishment of the Department of Safeguards activities. Within this mandate, the Division is responsible for procurement, testing, provision, inventory control, performance monitoring and maintenance of safeguards equipment and supplies required by SGO Divisions; management of equipment development and engineering activities to meet quality and safeguards requirements; development and provision of documentation, procedures, instrumentation methods and techniques; provision of specialized technical and scientific support to inspectors and inspection activities in the field and at headquarters; and, radiation contamination monitoring of returned equipment and timely write-off of obsolete or contaminated equipment. The Division also coordinates departmental health and safety activities.

Main Purpose

Reporting to the Equipment Handing, Radiation Safety and Quality Management Team Leader and in coordination with the Performance and Asset Management Team Leader, the Technical Services Assistant manages the inventory and maintains stock levels of selected items such as Personal Protective Equipment (PPE) in the Safeguards warehouse ensuring timely procurement; coordinates the delivery of safeguards equipment, PPEs, supplies and consumables as requested by the Departmental staff ; and supports SGTS Team Assistants arranging and handling SGTS travel.

Functions / Key Results Expected

The Technical Services Assistant:

- Manages the safeguards’ warehouse inventory and stock levels in compliance with International Public Sector Accounting Standards (IPSAS).
- Procures supplies in order to maintain and control stock and on-hand quantities of inventories kept under Warehouse and SGTS Equipment Front Desk’s responsibility.
- Ensures accurate tracking and timely provision of SG inventories, non-bar-coded items and PPEs stored in SG Warehouse and Front Desk including the continuous update of relevant records.
- Monitors and ensures timely processing, documentation and delivery of hand carried safeguards equipment, PPEs and supplies using the associated software tools.
- Assists SGTS Equipment Front Desk users providing accurate information, updating or rectifying records.
- Processes and quality controls travel arrangements for duty travel of SGTS staff in compliance with applicable established rules.
- Works collaboratively with other support staff within the Division in performing back-up activities and support.

The duties will include manual handling of bulky items. The incumbent is expected to follow systems of work in place for their health and safety and to use properly any equipment provided for their health and safety, including lifting equipment. The incumbent must be medically cleared by VIC Medical Service.

Competencies and Expertise

**Core Competencies**

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results.

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