Executive Assistant

vor 4 Wochen

Wien, Österreich AOP Orphan Pharmaceuticals GmbH Vollzeit

Fulltime

Vienna

AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an Executive Assistant (f/m/d).

In this position you support the CEOs and the CoS by providing high-level administrative coordination as well as selective support for project management and relationship management activities.

**What Your Day To Day Will Look Like**:

- Support the CoS in planning, directing, managing and coordinating day-to-day business activities and strategy related projects
- Keep a track record of Executive Office activities/ strategic projects and oversee the departments’ deliverables to ensure quality and timely results
- Prepare documents (presentations, reports, tables, charts) and compile executive summaries in an appealing graphic layout
- Maintain the internal SharePoint Site to present the Executive Office and strategic projects
- Build and maintain trusting and collaborative relationships with internal and external stakeholders
- Set up and organize meetings/ teleconferences, manage invites, guests, agendas and tracking follow-up items
- Provide general administrative services such as maintaining calendar, expense report processing and coordinating/ booking of travel arrangements

**Your Qualifications and Experience**:

- Bachelor’s Degree and passion for Life Science Experience working as an Executive Assistant or in a business consulting role
- Strong communication skills (presentation and written) in English and in German
- Comfortable working independently and alongside executive leadership
- High level of integrity and discretion in handling confidential information
- Speed and proficiency in Microsoft 365 tools/programs
- Highly proactive and confident with a can-do attitude Ability to think ahead, pre-plan and be flexible Experience in handling complex tasks

**Our Offer**:

- Open corporate culture with the opportunity to bring in your own ideas
- Great opportunities for personal and professional development
- Attractive work environment with excellent career opportunities and flat hierarchies
- Competitive salary package plus bonus and various benefits
- Gross monthly salary provided for this function is a minimum of EUR 3.000. based on full-time employment. Any potential overpayment depends on professional experience and qualifications.

***

**Main Benefits**:
**Previous slide**

**Next slide**

**01**

**Flexibility**:
Flexible working hours

**02**

**Homeoffice**:
Take your focus when needed and stay connected.

**03**

**Training**:
Job training and further education

**04**

**Events**:
Afterwork, Team and All-Company events

**05**

**Health Check Offers**:
In-house health check offers, evaluations and vaccinations, year-round.

**06**

**Mobile Phone**:
Employee mobile phone

**07**

**Laptop**:
Company Laptop

**08**

**Canteen**:
Canteen on premises

**09**

**Transportation**:
Good connection to public transportation

**10**

**Parking**:
Parking spot

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