Documents Management Business Analysis Assistant

vor 10 Stunden

Wien, Österreich United Nations Vollzeit

This position is located in the Documents Management Unit (DMU), Planning, Coordination and Meetings Section (PCMS), Conference Management Service (CMS), United Nations Office at Vienna (UNOV). The incumbent works under the supervision of the Chief, Documents Management Unit (DMU).

**Responsibilities**:
Within limits of delegated authority, the Documents Management Business Analysis Assistant will be responsible for the following specific duties:

- Povide data analysis directed at the analysis of business processes and improvement of, typically, a large and highly complex component of the departmental data analysis initiatives, seeking guidance only in exceptional circumstances.
- Serve as focal point for the coordination, the monitoring and the expedition of data analysis activities, involving extensive liaison with diverse parts of the organization requesting data and communicating data needs to other parts of the organization; assist more senior staff in providing information products to others; develop and produce statistical reports on documentation (incl. ad hoc database queries and reports) in the format required, making comments on statistical findings as necessary.
- Draft correspondence and communications related to all aspects of data analysis, including information on available data sets, data catalogs and data analysis, revisions and other related issues.
- Engage in multitasking as a member of DMU in an evolving documents management environment. Including, if required, documentation coordination tasks for long-term projects like UNODC publications and documentation handler functions for Vienna Based Organizations (VBO) meetings at headquarters and abroad.
- Provide guidance and training to new/junior staff. Supervise other general service staff in similar functions.
- Perform other related work as required.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Managerial Competencies:
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education
High school diploma or equivalent is required.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, ECA, ESCA, UNOG, UNOV, ICTR or ICTY may be accepted in lieu of the GGST.

Work Experience
Ten years of progressively responsible experience in conference services, processing of official documentation/correspondence or related area is required.

Work experience with documents management systems (e.g. Documents, Conference and Production Management System) is desirable.

Work experience in the handling and control of documentation in an international organization or within the United Nations System is desirable.

Work experience with an enterprise resource planning system (ERP), such as the in-house SAP system (UMOJA) is desirable.

Work experience with maintaining and utilizing databases, such as the Contractual Management Application (CMA/gDoc) is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English, is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the s

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