Supervisor, Documents Control Unit
vor 6 Monaten
**Background**:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his/her activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communications and Media Relations, Legal Services, External Co-operation, Security Management, Gender Issues, Conference and Language Services, Central Records Management, and oversees the OSCE Documentation Centre in Prague (DCiP). The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairpersonship, and management decisions taken by the Secretary General.
Conference and Language Services provides professional support to the decision-making bodies of the OSCE and the respective delegations on matters dealing with the organization of meetings, including interpretation and translation, documents control, editing and text processing services. The Language Services Section co-ordinates linguistic and text processing support for meetings and the OSCE Secretariat. The Documents Control Unit receives draft documents from in-house and outside sources for editing, translation, text processing.
**Tasks and Responsibilities**:
Under the direct supervision of the Chief Linguist, the Supervisor, Documents Control Unit establishes and oversees document control procedures and standards and organizes and assigns work to the Unit’s staff and Language Assistants. The Supervisor, Documents Control Unit provides guidance and advice to the Unit’s staff and Language Assistants, co-ordinates the Language Assistants’ and Translators’ work with the CAT tool (Trados) and is responsible for the electronic database.
1. Establishing, maintaining and updating procedures and standards for the receipt, text processing and quality control of documents:
- Maintaining and updating the electronic database, including the documentation coding system;
- Determining the appropriate format and layout for documents and revising them as required;
- Establishing and providing reference material;
- In close co-ordination with the Chief Linguist, arranging for additional translating and editing resources, as needed;
- Compiling, maintaining and updating a manual on Documents Control methods, procedures and workflows;
- Maintaining daily, monthly and yearly workload statistics and providing regular ad hoc reports on editing, translation, document processing and other workload issues.
2. Receiving, registering, analysing, classifing and assigning documents for text processing and translation:
- Receiving, classifing and logging in documents received from the Secretariat, delegations and OSCE institutions for editing, translation and text processing with the CAT tool;
- Assigning job numbers and co-ordinating internal and external deadlines for document preparation;
- In co-operation with the Translators, establishing and re-establishing, as necessary, priorities and deadlines for work; passing on documents to the Editor, Language Assistants and Translators in the various language units for processing; co-ordinating the work of the language units;
- Logging the completion of jobs by the Editor, Translators and Language Assistants and returning the processed documents to their originators;
- Keeping records of editing and translation work in process; keeping electronic files of edited and translated documents.
**3. Ensuring that all documents meet established standards**:
- Copy-editing texts in preparation for submission to the Editor; marking all changes or corrections in documents submitted to the language units for translation;
- Submitting editorial proposals to the originators of documents for approval and answer related questions; ensuring that editorial changes are correctly incorporated into documents;
- Checking documents for overall completeness, accuracy and compliance with client requirements and verifying the visual and terminological consi
-
Supervisor Service Control Center
vor 7 Monaten
Wien, Österreich Austro Control Vollzeit**Austro Control** - Wir sind Sicherheit. Für Menschen und unsere Umwelt. In der Luft und am Boden. Als Flugsicherung und Luftfahrtbehörde für Österreich und in Europa tragen wir Verantwortung für die Gesellschaft und die Umwelt und sorgen tagtäglich für einen sicheren und effizienten Flugverkehr. Damit uns das gelingt, möchten wir Dich für unser...
-
Arms Control and Csbm Officer
vor 4 Monaten
Wien, Österreich OSCE VollzeitBackground: This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. **Please note that this is a temporary assignment for the duration of 5 months 29 days.** The OSCE has a comprehensive approach to security that encompasses...
-
Unit Head
vor 4 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitUnit Head (Institutional Response Infrastructure)(P4) - (2024/0648 (014869)) Organization: NSNS-Institutional Response Infrastructure Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-11-22, 8:03:56 AM Closing Date: 2024-12-13, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1...
-
Chief, Integrated Resource Management Unit
vor 2 Monaten
Wien, Österreich OSCE VollzeitBackground: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities, democratization,...
-
Trainer:in Für Atco-training
vor 7 Monaten
Wien, Österreich Austro Control VollzeitWir suchen zur Verstärkung der Abteilung Air Traffic Management (ATM) an unserem Standort Wien, eine **„Trainer*in für ATCO-Training“ (m/w/d)** **Herausforderungen, die auf Sie zukommen**: - Sie sind im kontinuierlichen Einsatz als Trainer*in im Rahmen des Initial Trainings (überwiegend Praxistraining aber auch Durchführung von theoretischen...
-
Unit Head
vor 4 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitUnit Head (Crime Scene Management and Nuclear Forensics)(P4) - (2024/0652 (018538)) Organization: NSNS-Crime Scene Management and Nuclear Forensics Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-11-22, 6:36:12 AM Closing Date: 2024-12-13, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation...
-
Unit Head
vor 4 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitUnit Head (Nuclear Material Security)(P4) - (2024/0653 (212165)) Organization: NSNS-Nuclear Material Security Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-11-22, 6:39:21 AM Closing Date: 2024-12-13, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive...
-
Team Assistant(G4)
vor 3 Monaten
Wien, Österreich International Atomic Energy Agency VollzeitTeam Assistant(G4) - (2024/0061 (181893)) Organization: NSNS-Nuclear Security of Materials and Facilities Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-09-16, 4:07:10 AM Closing Date: 2024-10-07, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full Competitive...
-
Head - Contributions Unit - Mtbf(P4)
vor 2 Monaten
Wien, Österreich International Atomic Energy Agency VollzeitHead - Contributions Unit - MTBF(P4) - (2024/0620 (000862)) Organization: MTBF-Contributions Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-31, 11:05:08 AM Closing Date: 2024-11-24, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Operations & Release Management Specialist (M/w/d)
vor 7 Monaten
Wien, Österreich Austro Control Vollzeit**Austro Control** - Wir sind Sicherheit. Für Menschen und unsere Umwelt. In der Luft und am Boden. Als Flugsicherung und Luftfahrtbehörde für Österreich und in Europa tragen wir Verantwortung für die Gesellschaft und die Umwelt und sorgen tagtäglich für einen sicheren und effizienten Flugverkehr. Damit uns das gelingt, möchten wir Dich für unser...
-
Drug Control Officer
vor 3 Monaten
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within assigned authority,, the Drug Control Officer will be responsible for the following specific duties: Monitor and analyse developments and trends in the control of psychotropic substances at the national, regional and global level; Carry out the implementation of INCB strategies, policies and activities...
-
Wien, Österreich Siemens AG Österreich VollzeitAufgaben Wir verwirklichen, worauf es ankommt. Mit unseren MitarbeiterInnen elektrifizieren, automatisieren und digitalisieren wir Österreich. Siemens Mobility ist ein eigenständig geführtes Unternehmen der Siemens AG. Siemens Mobility ist seit über 160 Jahren ein führender Anbieter im Bereich Transportlösungen und entwickelt sein Portfolio durch...
-
Chief, Accounts and Treasury Unit
vor 6 Monaten
Wien, Österreich OSCE Vollzeit**Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...
-
Documents and Publications Distribution Assistant
vor 3 Monaten
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within limits of delegated authority, the incumbent will be responsible for the following duties: - Supervise all aspects of documents, data management, content distribution and reproduction, both in hardcopy and electronic form, and ensure the most efficient and effective dissemination of documentation and...
-
Chief, Integrated Resource Management Unit
vor 3 Wochen
Wien, Österreich Osce VollzeitChief, Integrated Resource Management Unit (P4) The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking,...
-
Intern Independent Evaluation Unit
vor 3 Monaten
Wien, Österreich The United Nations Industrial Development Organization (UNIDO) VollzeitRequisition ID**:2767** Grade**:Intern** Category**:Internship** Employment Type**:NonStaff-Regular** Country**:Austria** Duty Station**:Vienna** Entry Date**:As soon as possible** Internship Duration**:3-6 months** Application Deadline**: 01-Oct-2024, 11:49 PM (CEST)** **Vacancy Announcement** **ORGANIZATIONAL CONTEXT** The United Nations Industrial...
-
Team Assistant(G4)
vor 1 Woche
Wien, Österreich International Atomic Energy Agency VollzeitTeam Assistant(G4) - (2024/0689 (251016)) Organization: NEFW-Nuclear Fuel Cycle and Materials Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-12-16, 7:24:41 AM Closing Date: 2024-12-30, 4:59:00 PM Duration in Months: 24 Contract Type: Temporary Assistance - Regular Probation Period: 1 Year Full Competitive...
-
Executive Lounge Manager-supervisor
vor 8 Monaten
Wien, Österreich Hilton VollzeitExecutive Lounge Manager-Supervisor An Executive Lounge Manager-Supervisor is responsible for the satisfaction of executive Guests throughout their stay at the hotel by ensuring that enquiries receive responses and advice and information is delivered when requested. **What will I be doing?** As an Executive Lounge Manager-Supervisor, you are responsible...
-
Supervisor Manufacturing
vor 2 Monaten
Wien, Österreich Takeda Pharmaceutical Vollzeit**Über die Rolle**: In dieser Position sind Sie Supervisor eines verantwortungsvollen Teams das die Herstellung von lebensrettenden Produkten sichert. Der Prozess erstreckt sich von der Vorbereitung der Rohstoffe, der Formulierung der Produkte bis hin zur Weiterleitung an die pharmazeutische Verfüllung, sowie Durchführung des physikalischen Monitorings...
-
Executive Lounge Manager-supervisor
vor 8 Monaten
Wien, Österreich Hilton VollzeitAn Executive Lounge Manager-Supervisor is responsible for the satisfaction of executive Guests throughout their stay at the hotel by ensuring that enquiries receive responses and advice and information is delivered when requested. **What will I be doing?** As an Executive Lounge Manager-Supervisor, you are responsible for the satisfaction of executive...
