Chief, Integrated Resource Management Unit

vor 2 Monaten

Wien, Österreich OSCE Vollzeit

Background:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The OSCE Secretariat's Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit.

The Budget and Finance Services Section is responsible for co-ordinating and supporting the programme planning and budgeting process in general, including providing policy guidance and support to the Secretariat, OSCE Institutions and Field Operations. The Budget and Finance Services Section consists of the Accounts and Treasury Unit and Integrated Resource Management Unit.

Tasks and Responsibilities:
You will report to the Principal Deputy Director DMF, Head of Budget and Finance Section and the Director of Management and Finance will be your second-level supervisor.

More specifically, you will be tasked with the following:

- Ensuring that UB funds are expended as authorized by the participating States:

- Supervises the proper allotment of funds as authorized by the Permanent Council, monitors the disbursement of funds and prepares quarterly performance reports;
- Monitors budgetary expenditures, analyses expenditure forecasts and prepares variance analysis to ensure appropriate and optimum use of the approved budgets;
- Provides guidance and advice on the efficient and correct use of allocated resources.
- Drafting instructions, guidelines and technical procedures for preparation of all UB-related documents for both the annual budget cycle and any required supplementary budgets:

- Drafts budget preparation instructions for use by all OSCE Institutions and Field Operations; prepares all necessary updated supporting technical instructions and develops Standard Cost guidelines for use in the budget preparation process;
- Provides guidance and support to Senior Management and to all staff involved in the budget preparation process on an Organization-wide basis, ensures a consistent approach to costing of the budget submissions, and ensures a unified budget format in accordance with the Common Regulatory Management System and established policy.
- Compiling, reviewing and consolidating budget-related documents for the annual budget cycle and any supplementary budgets for submission to senior management and participating States:

- Receives submissions from Directors of Departments and Fund Managers; ensures that correct and consistent methodology is applied, ensures that accurate budgeting is carried out, and that a unified format is applied to all submissions to the Senior Management and the Delegations;
- Analyzes budget submissions from Institutions and Field Operations and ensures proposals adhere to PC Decisions, Financial Regulations and Financial/Administrative Instructions.
- Ensuring the full cycle of extrabudgetary activities are managed properly in line with the CRMS and are carried out in a timely manner, including:

- Providing advice to programme managers, donors and delegations;
- Processing pledges/voluntary contributions and reallocation of awards;
- Managing grant contracts and acceptance thereof and issuance of allotments;
- Managing ExB financial reporting;
- Overseeing administration of Oracle projects and Grants accounting modules.
- Identifying needs and developing, implementing and maintaining major budget operational systems to meet changing requirements, including integrated resource management. Ensuring integration of the budgetary system with other organizational database systems to facilitate easy access to transfer of or recording of information. Writing documentation and manuals for users. Training budget officers and assistants and other budget focal points on the maximum and efficient use of computerized systems especially for forecasting and analytical purposes;
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