CEO Assistant

vor 2 Monaten

Wien, Österreich Constantia Flexibles GmbH Vollzeit

**CEO Assistant & Lead Office Management**:
**Duties & Responsibilities**:

- Calendar Management: Manage a complex & demanding schedule (different time zones) and coordinating meetings
- Travel Management: Manage travel arrangements and travel expenses
- Correspondence: Draft/proofread variety of documents, incl. correspondence, reports, and presentations
- Project Management: Assist with special projects, as assigned, and provide administrative support for various initiatives
- Relationship Management: Build & maintain strong relationships with internal & external stakeholders
- Confidentiality: Handle highly sensitive and confidential information with discretion
- Leading the Assistance pool & Office Management team, development talks with Assistants and Office Manager
- Preparing ExCom and Supervisor Board Meetings (collecting topics/distribute agenda & Presentations) via Brainloop Service

**Requirements**:
Professional experience:

- Completed Higher Education in Business Administration, International Economics or relevant studies
- Very good organizational skills
- Excellent communication and advisory skills as well as stakeholder management skills (C-Level)
- Fluency in Business English (written & verbal)
- Ability to work in a dynamic environment and manage multiple (ad hoc) tasks at the same time
- Min. 5 years of experience in a similar position, preferably in an international company
- Experience in working with C-Level positions.
- Experience in dealing with confidential information (personal & business)

Personal profile:

- Excellent communication skills (active-listening & understanding the needs of the other side)
- Customer oriented personality
- Detail oriented personality
- Resilience when working under time pressure and with multiple tasks

**Offer/Benefits**:

- Access to corporate trainings and courses
- Meal vouchers - € 7,00 per day, canteen at the office location
- Annual transportation ticket for the city of Vienna
- Job with purpose and impact
- Healthcare support e.g. regular company doctor visits
- Flexible working hours
- Safe workplace in a stable industry
- International career opportunities
- **Start date**: asap
- **Working hours**: Fulltime (38,5h/ per week)
- **Hybrid way of working**: Office/Home Office

The minimum annual gross salary according to the applicable Collective Bargaining Agreement amounts to € 54.727,68 plus overpayment (for full time). The overpayment depends on the qualifications of the jobholder.

**Duties & Responsibilities**:
**Requirements**:
**Offer/Benefits**:

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