Executive Assistant to The CEO

vor 1 Woche

Wien, Österreich Thales Vollzeit

Location: Vienna, Austria

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

In Austria customers in rail transportation, air traffic, cybersecurity and defence missions rely on Thales. Additionally, our expertise in signalling gives people and goods in Central and Eastern European markets, like Hungary, Bulgaria, Slovakia, the Czech Republic, Slovenia, Macedonia, Croatia, Serbia and Albania, the connected journey they deserve. No matter how challenging the project, our 400 employees in Vienna stay by our customer’s side until the job is done - whatever it takes.

Executive Assistant to the CEO (f/m/x)

Thales in Austria is a full system provider and global supplier of train control technology and traffic management systems (e.g. European Train Control System (ETCS), Electronic interlockings, Operation Control Centers and dispatching systems, Field elements).

As an executive assistant to the CEO you will take responsibility and ownership especially for the following tasks:
Your CHALLENGE- Act as active and professional interface between the management and especially the second management level on behalf of the CEO- Manage and maintain the CEO´s schedule, including arranging meetings, coordinating travel itineraries, ensuring compliance with travel policies and handling related administrative tasks.- Manage confidential information with utmost discretion and professionalism.- First point of contact for various contacts and stakeholders (internal and external)- Takeover of the ownership for defined national or international tasks-
- Preparation of content-related presentations and decision templates for the management and supervisory board meetings as well as meetings of other committees- Preparation of the Management Board Meetings for the CEO including participation- Oversee multiple approval processes for requests, including but not limited to vacations, travel, and home office.

Your PROFILE- Relevant education, preferably in business administration, economics, or equivalent, along with relevant professional experience.- Passionate team player with strong communication skills and an independent, structured way of working- Strategic and analytical thinking are integral components of your personality- Time management and prioritization capabilities, being able to succeed under tight deadlines and time constraints- Strong organizational skills, adept at managing conflicting schedules and handling multiple strategic projects- Proactive, trustworthy and hands-on personality - you act reliably on your own initiative- Fluent in English and German, third language advantageous- Proficient in MS Office and skilled in the effective use of contemporary digital tools.- Preferably basic knowhow in Project Management

We OFFER- The legal minimum remuneration for this position is € 45.000;
- gross p.a (IT KV). Actual compensation is based on experience and qualification.- Very good accessibility by public transport (Vienna Handelskai) & subsidies for public transport- Flexible working hours and, depending on the position, up to 60% home office- Christmas and New Year's Eve belong to the family - Thales gives you holidays on 24.12 and 31.12- Discounts for employees (canteen, shops, corporate benefits, tickets, etc.)- Various training opportunities - online, internal and external training courses- A stable employer in a collegial and international environment

Who we are

Together, we are shaping the world around us to build the future - here and now Our experts’ competences and cultural backgrounds are unique in their diversity. Passion for innovations and cutting-edge technologies is our motivation. With 83,000 employees in 68 countries we create tomorrow’s key technologies today.

In the railway area, Thales experts architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. 72,000 kms of route and 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems.

As part of a global technology leader, Thales in Austria delivers key technologies in rail transportation, air traffic, digital identity & security and defence missions tailored to local needs with 400 people based in Vienna. With its unique combination of technology leadership, creativity and employee engagement, Thales in Austria has a key role to play in the digital transformation of its customers.

Whatever your role will be at Thales, your work will make a difference.

Thales in Austria is committed to equality and diversity.

In particular female applicants are enco

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