Associate Human Resources Officer
vor 7 Monaten
This position is located in the Office of the Chief (OC), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The Associate Human Resources Officer (Coordination and Communications) will work under the direct supervision of the Chief, HRMS.
**Responsibilities**:
The incumbent will contribute to the monitoring and evaluation of the implementation of delegated authorities, through inter alia, the Human Resources Management Dashboard, Service Level Agreements, and the Senior Managers' Compact, Delegation of Authority Platform. Within assigned authority, the Associate Human Resources Officer (Coordination and Communications) will be responsible for the following specific duties:
Coordination of HR related activities:
- Assist with the preparation and implementation of the Service’s work programme, by conducting regular reviews and identifying deviations from plans, proposing corrective measures as needed.
- Contribute to monitoring HR work programme implementation and participate in the preparation of statements, reports and other materials requiring a consolidated response from the HRMS.
- Assist in the preparation of briefings on strategic human resources topics and figures as well as other important HR matters.
- Act as focal point for collecting inputs and analysing information on HR issues, liaising with the relevant teams internally and externally.
- Assist in conducting research, analyses information from diverse sources, and present findings on human resources-related issues. Undertake survey initiatives; design data collection tools; review, analyze and interpret responses, identify problems/issues and prepare conclusions.
- Contribute to the collection and analysis of data as well as identification of trends or patterns, correlations and outliers, develop data models and provide draft insights through graphs, charts, tables, analytical dashboards and reports using data visualization tools and methods for data-driven planning, decision-making, presentation and reporting.
- Prepare various written outputs, such as draft background papers, analysis, inputs to reports and studies, and publications.
HR Communication:
- Assist HR management in streamlining communications with clients and providing consistent guidance, including identifying mechanisms to make published information readily accessible.
- Supervise the work in relation to gathering and collating information on events, new policies, administrative guidelines, and other important updates used for the publication of the HRMS monthly newsletter.
- Provide support in measuring the impact of communication by undertaking survey initiatives; design data collection tools; review, analyze and interpret responses, identify problems/issues and prepare conclusions.
- Manage the preparation of the HRMS Client Satisfaction Survey and monitor the results of the Staff Engagement Survey and its implementation.
- Assist with the development of HRMS communication strategies using platforms like the monthly newsletter, iSeek, and materials for formal/informal meetings with stakeholders.
- Conduct research on precedents, policy rulings and procedures, providing relevant information for decision making.
- Manage various HR communication channels, ensuring messages reach the intended audience (e.g.HR newsletter, special messages and the UNOV/UNODC intranet).
- Maintain consistency of information on the UNOV/UNODC internet across all process areas and contribute to the formulation and review of written outputs for stakeholders.
- Participate in the development and implementation of communication activities related to HR strategies.
Budget and Finance
- Assist with coordinating HR activities related to budget and funding, including programme/project preparation and submissions, progress reports and financial summaries.
- Contribute to the preparation of related documents and reports, such as work programmes and programme budgets.
Perform other work-related duties as required.
Competencies
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
An advanced university degree (Master’s degree or equivalent) in human resources, business administrat
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