Executive Assistant

vor 3 Wochen

Melbourne, Österreich Jarden Vollzeit

This is a Executive Assistant role with one of the leading companies in AU right now 🔥 -- Jarden -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the 🚀 takes off.

More About the Role at Jarden 🧐🧐

Job Description **The Role** This Executive Assistant role within our Corporate Finance team provides invaluable support to three Melbourne based Managing Directors and their teams. Responsibilities include coordinating travel, managing diaries and expenses, arranging events, and covering reception. You'll also play a key role in maintaining our high standards of client service by delivering exceptional support to key clients. Our Melbourne team primarily operates from the office on a full-time basis. To maximise the cohesiveness and effectiveness of the team, we would greatly value the successful candidate being a consistent presence in the office every day.** ** **Key Responsibilities:** - Provide EA support to three Corporate Finance Managing Directors and their teams - Co-ordinating and arranging all travel; accommodation, transport, venues, catering etc - Working closely with other Executive team members and EA’s, while exercising discretion and initiative - Providing assistance and relief support to our receptionist and other EA’s when they are on lunch / leave etc - Executive diary management in a fast-paced environment - Arranging and supporting at internal functions and external events - Meeting room bookings and hospitality at our offices, client and staff event co-ordination - Preparing meeting materials, printing and binding. - Monthly reconciliation of expenses for the team ensuring adherence to policies - Delivering a high, consistent level of customer service to key clients **About You** To be successful in this role you bring: - A minimum of 5+ years’ experience with diary management in a complex and fast paced environment, preferably in an Investment Bank, big 4 accounting firm, financial services or top tier law firm - A positive, can-do attitude. You are a team player who genuinely enjoys collaborating with others in service of business needs - Experience handling confidential information with discretion - Excellent administrative, time management and organisational skills - A high level of Outlook proficiency and intermediate to advanced capability with Excel, Word, and PowerPoint - Demonstrated ability to manage workflow and priorities. You work well under pressure and are flexible - Superior verbal and written communication allowing you to build strong relationships with clients and colleagues alike - A high level of professionalism – face to face, over the phone and in email correspondence - Exceptional attention to detail and an inherent desire to provide excellent customer service In return, we can offer you a great company and team culture within our growing firm, and exciting long-term career prospects. 

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