Medical Operations Assistant

vor 4 Wochen

Wien, Wien, Österreich Octapharma Vollzeit
About Octapharma

Octapharma is a leading global player in the development and production of human proteins from human plasma and cell lines.

Job Summary

We are seeking an experienced Medical Operations Assistant to join our team at our Vienna office. As a key member of our operations team, you will be responsible for providing administrative support to ensure the smooth day-to-day operations of our medical department.

Responsibilities
  • Serve as the first point of contact for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, and errands.
  • Organize and schedule meetings, appointments, take detailed minutes and update calendar.
  • Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
  • Manage contract and price negotiations with vendors and service providers.
  • Manage office budget, ensure accurate and timely reporting.
  • Provide general support to visitors.
  • Make travel arrangements and reservations.
Requirements
  • Completed education (Secondary school or higher).
  • Knowledge of office management responsibilities, systems, and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Self-motivated, proactive with attention to detail.
  • Excellent German and English communication skills both written and spoken.
  • Ability to work efficiently in a team environment, to work to tight deadlines.
  • Strong organizational and planning skills.
  • Proficiency in MS Office.
Benefits

We offer a wide range of benefits including:

  • A competitive salary: €33,077 per year.
  • Reliable employer with generous employee benefits.
  • Familiar setting of a family-owned enterprise with benefits such as Do & Co staff restaurant, extraordinary staff events, and many more.
About Our Company

Octapharma has nearly 12,000 employees worldwide and operates in 118 countries. We have seven R&D sites and five state-of-the-art manufacturing facilities in Austria, France, Germany, and Sweden, and operate over 195 plasma donation centers across Europe and the US. With 40 years of experience in patient care, we are committed to delivering high-quality products and services to patients around the world.

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