Office Administrator
vor 1 Monat
Office Administration/ReceptionThe Lead Group is a dynamic organization that prides itself on delivering exceptional service to every client.
With a talented team of Construction Economists, Quantity Surveyors, and Project Managers, we work with diverse stakeholders to achieve successful project outcomes.
We are seeking a long-term employee to join our team as an Office Administrator/Receptionist.
This is a full-time position that offers a competitive salary and encourages a healthy work-life balance.
Key Responsibilities:Manage the day-to-day operations of the reception environment, ensuring a professional and welcoming atmosphere for clients and staff.Provide administrative support to the management team, including the management of fleet, insurances, and car maintenance.Assist the finance team with credit card reconciliations, receipts allocations, and expense processing.Manage training and certification records for all employees.Monitor, respond, and redirect phone calls and emails.Coordinate office post, deliveries, and send-outs.Book travel arrangements, including flights, accommodation, and ground transportation.Provide PA support to the Managing Director and Group General Manager.Assist with diary management, including organizing appointments, meetings, travel arrangements, and attendance at conferences and seminars.Support the Managing Director and Group General Manager with workload and activities.Identify, anticipate, and prepare information requirements for meetings and presentations.Liaise with IT for all IT-related matters and troubleshooting.Coordinate and process approved orders for stationery, hardware, and office supplies.Manage contract and price negotiations with office vendors and service providers.Set up appointments, conferences, and manage meeting rooms.Coordinate office and business events.Support team member onboarding, recognitions, and engagement.Facilitate facilities management.Maintain professionalism and strict confidentiality with all materials at all times.Requirements:Excellent communication skills and the ability to multi-task effectively while remaining calm and professional under pressure.Excellent written communication skills, with high attention to detail.Excellent organizational skills, including the ability to multi-task, pre-plan, and troubleshoot.A high degree of computer proficiency across word processing, database, spreadsheet, and email functions, with the capability to become operationally familiar with new systems and programs quickly. #J-18808-Ljbffr
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