Office Administrator/Personal Assistant

vor 1 Monat

Perth, Österreich Zeb Engineering Pty Ltd Vollzeit

Office Administrator / Personal Assistant
Exciting opportunity for an experienced Administrator and Personal Assistant to join a small engineering consulting firm based in the Perth area. We are seeking a passionate and motivated person who brings a smile to the office. This is a varied role that includes office administrative duties and as a PA to the Directors. The role is suited to an individual with prior experience (but not essential) working in a similar role. As the ideal candidate, you will be seeking stability in a role where you can become an integral part of a small office environment as the key administrative support.
Duties include but are not limited to:

Providing admin and project support to the Directors and Engineers
Assisting in the set-up and maintenance of projects
Project tracking duties involving the analysis of data and producing weekly trend reports
Budgeting with the use of cash flows and monitoring company expenditure
Arranging travel and accommodation (disbursements)
Taking of meeting minutes
Accounting duties including processing invoices, monthly expense checks and analysing financial reports
Document management for projects
Other Administrative duties include:

Diary management
Reception duties including all incoming calls and emails
Maintaining files, records and registers
Maintenance and set up of software and computing systems
General IT support
Weekly employee timesheets data collation
Employment forms and administration
Mail duties
Marketing duties (Website, B2B advertising material, LinkedIn management)
Stationery & supply ordering
Data entry and other ad hoc administration tasks
General cleaning

You will ideally have the following:

Experience in an Administrative or PA role.
Exceptional level of verbal and written communication and interpersonal skills
Excellent computer skills with proficiency in Microsoft Office
High level of organisation, ability to prioritise tasks and expert attention to detail
Excellent problem-solving and analytical skills
Able to work independently with minimal supervision whilst delivering results

Desirable:

Knowledge of or prior use of MS Project
Understanding of Project Management Principles

The position is:

Casual contract on an hourly rate
Full time, approximately 38 hours per week, however negotiable to suit
Hourly rate to be confirmed at time of engagement

Please email a Cover Letter addressing why you are the most suitable person for this role and what you could bring to ZEB Engineering.
Job Types: Full-time, Casual
Schedule:

Day shift
Monday to Friday

Application Question(s):

How skilled are you with MS Project and MS Office?

Experience:

Office administration: 1 year (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person
#J-18808-Ljbffr

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