Executive Assistant
vor 1 Tag
Job Description: Excellent benefits including salary packaging Fitzroy location Challenging and rewarding work environment Friendly and supportive team Work for one of Australia's leading hospital groups Part time (24 hours per week), Maternity Leave position until February 26 2026 About the Role Are you a dedicated and hardworking professional looking to make a significant impact in a dynamic healthcare environment?
We are seeking an exceptional Executive Assistant for a fixed-term position to support two busy executives at our hospital.
In this role, you will be the pivotal support for our executive team, managing schedules, coordinating meetings, and ensuring seamless communication.
Your commitment to excellence and ability to thrive in a fast-paced setting will be crucial in helping our leaders focus on delivering top-notch healthcare services.
Key Responsibilities: Efficiently manage and prioritize the executives' calendars Coordinate and prepare for meetings, including taking minutes and following up on action items Handle confidential information with the utmost discretion Assist with travel arrangements and expense reporting Serve as a liaison between executives and internal/external stakeholders Qualifications: Proven experience as an Executive Assistant or in a similar role Exceptional organizational and time-management skills Strong communication and interpersonal abilities High level of commitment and a proactive approach to problem-solving Ability to work independently and as part of a team This is a fixed-term position, offering a unique opportunity to contribute to our mission and gain valuable experience in a healthcare setting.
If you are a motivated individual with a passion for supporting top-level executives, we would love to hear from you.
Join us and be a part of a team that makes a difference every day
The salary for the position ranges from HS2 - HS21 ($66,768 - $73,811.92 per annum, pro-rata for part time) Your Contribution: At least 3 years of experience as an Executive Assistant or in a similar administrative role, preferably in a healthcare or fast-paced corporate environment Organizational Skills: Demonstrated ability to manage complex calendars, prioritize tasks, and handle multiple responsibilities efficiently Meeting Coordination: Experience in organizing and preparing for meetings, including taking minutes and following up on action items Confidentiality: Proven track record of handling sensitive information with discretion and maintaining confidentiality Travel and Expense Management: Experience in arranging travel and managing expense reports Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders Problem-Solving: A proactive approach to identifying and resolving issues, with strong problem-solving skills Teamwork and Independence: Ability to work both independently and as part of a team, demonstrating flexibility and adaptability Current National criminal history check What we offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging – Increase your take home pay
In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport and lots of carparks Discounts and Promotions always available through our Foundation Regular opportunities for professional development to assist you to reach your career goals Culture of continuous improvement Flexible working arrangements About the Executive office Working in an executive office can be both exciting and demanding.
Here's a glimpse of what it's like: High-Level Coordination You'll be managing complex schedules, coordinating meetings, and ensuring that everything runs smoothly.
This requires excellent organizational skills and attention to detail.
Confidentiality Handling sensitive information is a big part of the job.
You'll need to maintain discretion and ensure that confidential matters are kept secure Communication Hub You act as a central point of contact, facilitating communication between executives and other stakeholders.
Strong interpersonal skills are crucial for building and maintaining these relationships.
Problem-Solving Challenges will arise, and you'll need to think on your feet to find solutions.
A proactive approach and strong problem-solving skills are essential.
Supportive Role Your role is to support the executives, helping them focus on their strategic goals.
This can involve anything from preparing reports to arranging travel.
Professional Growth Working closely with top executives provides a unique opportunity to learn from their leadership and decision-making processes.
It's a great environment for professional development.
Overall, working in an executive office is a rewarding experience that offers a blend of administrative responsibilities, strategic involvement, and personal growth.
It's perfect for someone who thrives in a high-energy, detail-oriented setting.
Working at St Vincent's St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service.
SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Application Please attach your resume and cover letter to your application.
Shortlisting for this position will commence immediately.
We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities.
Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings.
You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
Contact Details: ******, Executive Office Manager Alternate Contact: Closing Date: 13 January 2025 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees.
As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at ****** View Reconciliation Action Plan Code of Conduct: View Code of Conduct
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