Project And Proposals Coordinator
Vor 4 Tagen
Add expected salary to your profile for insightsMining Plus is a leading mining technical services provider, comprising professionals specializing in geology, mining engineering (Surface and Underground), geotechnical engineering, mine ventilation, and operational management.
Our mission is to deliver excellence for our clients, fostered by our passion for the industry and a continual focus on developing our high performing team.
With over 18 years of experience, Mining Plus has a global team of over 90+ professionals across 8 offices in 4 countries, working together as One Team.
Our global footprint and collaborative approach mean our team engage in a diverse range of projects and contribute to mining excellence across the globe.Why This Role?The Development Team at Mining Plus is responsible for driving business profitability and growth through an emphasis on client advocacy and brand value.
The team comprises specialists in marketing, business development, commercials, and project and proposal controls, who collectively focus on acquiring new clients and work by (1) positioning and articulating our brand value, (2) supporting integrated business development and proposal processes across the business and (3) driving consistent improvement.
The Development Team works closely with the wider Support Services Group (HR, Office Management, IT, Accountants etc.)
to deliver an efficient and high-quality service to both internal and external customers.The Development Officer leads and supports the Development Team to articulate and align clients and work with our brand, while monitoring and managing brand evolution to changes in target market and client needs.The Marketing Coordinator manages the delivery of marketing and branding collateral and campaigns to ensure Mining Plus's brand value is articulated clearly and consistently to target clients.The Business Development Managers nurture client and partner relationships, oversee key account managers and ensure the brand value of Mining Plus is articulated and developed to meet specific and evolving client and business needs.The Commercial Specialists review commercial risks and ensure commercial engagements have clear and agreeable terms for smooth project delivery and payment.The Proposal and Projects Coordinators drive alignment to the Mining Plus brand through managing key proposals and projects, overseeing the proposal and project delivery across the business and continually improving our approach to meeting evolving client and team needs.ResponsibilitiesAs Project and Proposals Coordinator, you will be working with your counterparts as a globally integrated team, reporting directly to the Chief Development Officer.
This is a highly collaborative role requiring an excellent communicator to liaise across the organization to drive client success and business growth.
With customer service as your ethos, you will be responsible for interacting with various stakeholders to drive quality in the end-to-end proposal process, ensuring a smooth transition from proposal to project, overseeing and assisting throughout project delivery and payment, and continuously improving proposal and project success.Key Responsibilities:Manage proposal quality and delivery:Work closely with internal teams (including proposal and project control peers, technical experts, business unit leaders, and marketing), to develop successful bids and proposals and drive quality and consistency in the end-to-end proposal process (from RFP to submission, follow-up and closure).Opportunity Monitoring: Maintain CRM and opportunity database, ensuring customer details are updated and names/codes match Pronto and the network Drive (P/M/N drive)Proposal Planning Assistance: Assist with proposal planning process and task assignments via AcceloProposal Collation: Collate and update team profiles, case studies, proposal wording to support the proposal scope and strategySubcontractor Management: Manage subcontractor quotes, setups and liaise with commercial team on subcontractor engagementsProposal Follow ups: Follow up with Opportunity Manager and client to check on proposal progressResource Planning: Update All Projects Calendar as instructed by Managers to allocate resourcesWork closely with internal teams (including proposal and project control peers, technical experts, project managers, and business unit leaders), to ensure the successful delivery of client projects.
Oversee and assist throughout project delivery, as chargeable administrative and project controls work.Project Kick-off and Setup: Manage the transition from proposal to project (project setup and kickoff); Trigger kickoff meetings (where required) to align project team prior to startExpense Claims: Managing the reimbursement process for expense claims including logging them to the projectTravel Coordination: Book project-related domestic and international travel, as well as accommodationsProject Progress Control: Facilitate project 'stand-ups' and task assignments.
Monitor delivered versus proposed work and assist in triggering variations where requiredProject Invoicing & Debtors: Manage project invoicing process in Pronto and debtor follow-upProject Close-out: Manage the project close out process including Project Summaries/Case Studies, data Archiving, collecting client and team feedback etc.Team Collaboration and Continuous Improvement:Seek and provide regular feedback on proposals and project delivery with team members and business unit leaders to promote continuous improvementWorking with the Development Team and the broader business to continuously improve proposal and project delivery and exceed customer expectationsKey Criteria for the Role:Relevant Experience: Prior experience in proposal or project administration is preferred.Strong Communication Skills: Able to engage effectively with various stakeholders within the organization to drive successful project execution and maintain high-quality proposals.Excellent Organizational Abilities: Skilled in managing multiple tasks, prioritizing effectively, and overseeing project timelines and deliverables.High Attention to Detail: Consistently ensures precision and accuracy in all aspects of proposal preparation and project delivery.Collaborative Team Player: A proactive, team-oriented approach, fostering collaboration and supporting colleagues.Proficiency in CRM & Project Management Tools: Experience with CRM systems and project management software.Problem-Solving Abilities: Capable of identifying and addressing challenges throughout the proposal and project lifecycle.Client-Focused: Committed to providing exceptional customer service and ensuring client success.If you are excited by the prospect of joining our team, we encourage you to apply now.Your application will include the following questions:Which of the following statements best describes your right to work in Australia?How many years' experience do you have as a Proposal Coordinator?How many years of project management experience do you have?#J-18808-Ljbffr
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