Executive Assistant To Executive Group Manager, Infrastructure Project Solutions| Full-Time Te[...]
Vor 3 Tagen
Executive Assistant to Executive Group Manager, Infrastructure Project SolutionsFull-time TemporaryDetails: The Executive Assistant is responsible for providing high-level executive and administrative support to the Executive Group Manager for Infrastructure Project Solutions.
Working closely, under limited supervision, with the Group's Executive Branch Manager, the Executive Assistant will ensure all incoming and outgoing communications are managed in a timely manner, prepare correspondence as required and manage the diary of the EGM (and other Senior Executives as required) including appointment bookings, meetings, and prepare travel arrangements for the broader team.
In addition to that, the Executive Assistant will provide administrative support in preparing meeting agendas and minutes, reports, briefs as well as facilitation of ministerial correspondence.
The role requires an ability to prioritise while supporting a diverse team with variable requirements.
A high level of independence and impartiality is also important.
Coordinate and review communication and incoming and outgoing documentation for the Executive Group Manager;Prioritise and monitor tasks and activities for the Executive Group Manager, including research information as required, and respond in a timely manner as appropriate;Prepare confidential correspondence, reports, briefs, including the assembly of supporting documentation necessary for Ministerial correspondence, meetings and forums;Manage the diary and schedule including arrangement of appointments, meetings and travel as directed;Coordinate responses on a range of issues for MPC in an efficient manner, as required;Prepare agendas and papers required for meetings including recording, transcribing and distribution of minutes for meetings;Monitor correspondence tracking systems to ensure quality control and timeliness of responses is maintained;Provide administrative support to the broader Infrastructure Project Solutions Division as required;Examine, evaluate and take appropriate action on reports, submissions and information submitted to the Executive Group Manager to ensure relevance, completeness and accuracy.We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community.
We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes and sexualities to apply.
Eligibility/ Other Requirements: Professional/Technical Skills and Knowledge Demonstrated experience in prioritising, coordinating and managing support arrangements for the effective and efficient functioning of a valued executive support services to senior executive.Effective communication (verbal and written), interpersonal, liaison and problem solving skills and the demonstrated ability to prepare classified correspondence and reports with accuracy and attention to detail.Proven proficiency in the use of various standard computer applications, ministerial procedures, correspondence tracking systems and experience in initiating and managing associated reporting procedures and programs.Behavioural Capabilities Demonstrated understanding and commitment to the ACT Government and Major Projects Canberra Values framework, workplace respect, equity and diversity framework, workplace health and safety best practice and industrial democracy principles and practice.Note: This is a temporary position available immediately until 6 June 2025 with the possibility of extension up to 12 months.
A Merit Pool will be established from this selection process and will be used to fill vacancies over the next 12 months.
How to Apply: Please submit:
No more than a two-page written response addressing why you are best suited for this position and your experience against the Professional/Technical Skills and Knowledge, Behavioural Capabilities and Compliance Requirements/Qualifications outlined in the Position Description.A current curriculum vitae and contact details for two referees.Applications should be submitted via the Apply Now Button Below.
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