Admin Assistant
vor 1 Monat
Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
What you'll do We are looking for an engaging and results-oriented Executive Assistant to join our APJ organisation providing direct support to our VP, ANZ Sales and Senior Director APJ Marketing in Sydney, Australia. As an Executive Assistant, you will play a pivotal role in keeping busy executives on track and ensuring important meetings are set and activities between departments and outside parties run smoothly and efficiently. Our ideal candidate is highly detailed, proactive and organised with a positive attitude. This person will act as the go-to person for questions regarding our team and will be responsible for a wide range of tasks from assisting with ANZ All Hands meetings, managing both internal and external requests from the Executives and supporting team events. A successful candidate will be proactive, extremely organised, personable and thrive in a fast-paced and exciting environment.
This position is an individual contributor reporting to the VP, ANZ Sales.
Responsibility Provide high-level executive support to the Senior Director of Solution Consulting and Senior Director of MarketingEngage with executives to set daily schedules, important meetings and book travelCoordinate activities between departments and outside partiesSubmit expense reports; reviews and approves expenses as a delegate for the executivesDraft email correspondence and team communications on behalf of executives whilst partnering with the Comms team where applicableCreate and review simple presentationsPlan logistics of offsitesManage alias/distribution list for both Senior Directors Job Designation Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation) Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law. What you bring Basic 3+ years of experience supporting Executives or Leaders within a high growth organisationExcellent written and verbal communication skills; proficient using Google SuiteStrong communication and organisational skills and ability to connect multiple teams across multiple geographic locations in a hybrid in office/remote environmentExpertise handling detailed work in an independent, and professional mannerPreferred Experience working for a SaaS Software companyPossess high level of integrity and exercise good judgement and discretionAbility to handle multiple assignments simultaneously in time critical situations with an ability to prioritise work in a fast-paced environmentAbility to maintain productive work relationships and work collaboratively with legal area specialists, partners and other EA's to resolve issuesProject management experience, including organising participants and preparing meeting materials Life at Docusign Working here Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.
We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.
Accommodation Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at ******.
If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at ****** for assistance.
Applicant and Candidate Privacy Notice #LI-Hybrid
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