Buscojobs | Project Support Officer
vor 1 Tag
About McKenzie Group :
McKenzie Group Consulting is one of Australia's most experienced and trusted leaders in Building Surveying, Accessibility, and Compliance Management consultancies with an innovative and proactive full circle approach to service delivery.
We offer a comprehensive and interesting professional career in all classifications of buildings; particularly, the opportunity to work on class 2-9 buildings, including high-profile commercial buildings, retail, industrial, and public use projects, providing significant career development and an increased profile within the industry.
McKenzie Group Consulting is part of the Bureau Veritas Group, a global leader in Testing, Inspection, and Certification, established in 1828 with 84,000 employees across 140 countries.
ROLE OBJECTIVE :
Deliver tasks associated with achieving project and client outcomes, facilitating communication with stakeholders and monitoring critical deadlines through to completion.
Provide project administrative support to Technical, Delivery, and Management teams, ensuring efficient and effective support to company deliverables.
KEY RESPONSIBILITIES :
Answer phones, relay messages, and assist customers with enquiries.
Accurate data entry in all databases in conjunction with file/document management systems in accordance with quality processes.
Ensure all client correspondence/liaison is conducted in a professional and effective manner.
Proactively respond to individual and shared mailbox email requests and complete accurately.
Assist with the development of clear written procedures to meet project and company workflow objectives.
Provide training to fellow team members.
Assist in the production of high-quality project support including processing Certificates, Reports, local authority lodgements, and other legislative documents across all states.
Process project registration requests and action database searches to obtain all relevant information to complete project setup.
Process required legislative submissions prior to prescribed deadlines, communicating via relevant platforms of email, phone, mail, or government online portals.
Generate invoices in consultation with the project manager for issue to the client.
Undertake project reconciliations when required and work with the internal Credit Control team to ensure the client has paid accounts up to date and are in line with their records.
Work independently and follow through on assignments to completion with minimal direction.
Consistently manage own workload for completion of allocated tasks with a high level of organisation and accuracy to ensure deadlines are met.
Communicate to clients and management of any anticipated delays.
Build solid relationships with teammates, business partners, and specialists by fostering teamwork, trust, and collaboration in virtual and face-to-face environments.
Other ad-hoc duties as directed to help the company provide outstanding service to its internal and external customers.
Operate in accordance with the company's QHSE Management System requirements including :
Carry out all functions in accordance with the approved policy and procedures in the Quality system for compliance with ISO 9001 standards.
Actively support, encourage, and provide input to all quality and safety systems.
Act in a manner that ensures their own health and safety and that of others.
Follow all health and safety policies and procedures.
Report all observable hazards, incidents, and/or injuries.
QUALIFICATIONS & SKILLS :
Relevant administration experience in a fast-paced office environment, preferably within the construction industry.
High-level proficiency and accurate data entry in Microsoft Office Suite applications.
Ability to learn new tools and technologies and a passion for using technology to improve work efficiency.
Qualifications in Business Administration highly regarded.
ATTRIBUTES :
Strong work ethic and a positive attitude.
Thrive in a collaborative and fast-paced environment, be agile and responsive to change, and demonstrate a willingness to learn.
Attention to detail and the ability to follow up on targets and deadlines to achieve outcomes.
Initiative in improving processes and procedures.
Excellent abilities in priority setting and time management under pressure.
Ability to work autonomously and in a team environment.
THE BENEFITS :
We offer a competitive salary, work/life balance, and an opportunity to advance your career in a leading global organisation, as well as:
22 days annual leave per year | Birthday leave Regular social committee events Exposure to major projects, developing your experience and diversity in the role Fantastic Training and Development opportunities; an annual review to plan your career development Access to Health & Wellbeing Platform Benefits Free access to our Employee Assistance Program supported by Lifework Discounted Health Insurance with Bupa Salary package and company progression will be dependent on level of experience and ability.
Note that your confidentiality is guaranteed.
Apply now to join McKenzie Group - a Bureau Veritas Group and help us create a brighter future for our next generations, and shape a modern society for us all.
We are committed to providing a work environment in which everyone is included, treated fairly, and with respect.
We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.
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