Administration Support Officer
Vor 2 Tagen
Administration Support Officer (Development Engineering) - 12 month mat leavePosted: 20/12/2024Closing Date: 12/01/2025Job Type: TemporaryJob Category: Administration and Office, EngineeringABOUT USMoira Shire Council is an innovative and progressive local government organisation committed to serving the needs of communities across a large regional shire located on the Murray River almost 3 hours north of Melbourne.
Extending from the iconic Barmah Forest along the Murray River, our region includes four major towns - Cobram, Numurkah, Nathalia, and Yarrawonga, one of Victoria's most popular holiday destinations.We are a team of diverse individuals who enjoy many lifestyle benefits of working for Moira Shire Council.Some of these benefits include:A family-friendly workplace that lives by our values of Respect, Integrity, Accountability, Honesty, and TeamworkAccess to annual flu shotsAnnual skin checksOpportunity to salary packageOpportunity for flexible work arrangementsOut of hours Social ClubAccess Employee Assistance ProgramCan and soft-plastic collectionThe ability to make a tangible difference to your community16 weeks paid parental leave for primary caregiver and 6 weeks for secondary carerPlease note all benefits are considered individually for roles on a pro-rata basis.
Temporary and part-time roles may not be eligible for all inclusions.Moira Shire Council is an Equal Opportunity Employer offering flexible work arrangements for employees in a family-friendly workplace.Moira promotes a workplace that actively seeks to include, welcome, and value the contributions of all people and encourages people with a disability, Aboriginal Australians, young people, and people from culturally diverse backgrounds to apply.Key Responsibilities and FunctionsCustomer ServiceProvide customer point of contact and routine advice for Construction and Asset inquiriesReceive, assess, initiate, monitor, and report action on inquiries and requestsAssist in the administration of customer requests, invoicing, and reports; monitor follow-upsRespond to routine correspondence on behalf of the Manager Construction and Assets and undertake follow-up action on outstanding correspondence or reportsAdministrative SupportProvide general administrative support and reception duties to the Unit and other Units as requiredMaintain records and provide timely production of reports for CouncilAssist with the supervision and administrative duties relating to contracts and quotes being undertaken by the UnitAssist the Superintendent for various building maintenance contracts in day-to-day supervisionManage and maintain databases, including generation of reports and printing of plans from computerized asset management systems and map-based systemsInput data into Council's asset management systemProcess approved road opening and mass limit permitsUndertake assessment for Applications for Temporary Road Closure Permits including preparation of approvalsResearch Construction & Assets Business Unit issues and prepare routine reportsFollow up action officer lists and update listsEnter data to update computerized and paper-based systemsProvide general guidance to other users on computerized systemsPrepare and complete requisitions/purchase orders as requiredMonitor and report on relevant budgetsMinimum RequirementsRelevant experience in Administration/Reception roleDemonstrated strong customer service skillsAbility to produce grammatically correct and accurate documentsAbility to use computerized systemsDesirable Qualifications and ExperiencePrevious experience in Local GovernmentTo discuss this position please contact Simon Carson, Team Leader Infrastructure Development on: or #J-18808-Ljbffr
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