2025 Ed Support Level 1-Range 2 Vet Careers Administrator

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1461557

Location Profile
Northcote High is a vibrant co-educational school in the inner north of Melbourne.
The school has a rich intellectual culture that promotes connection with the community and with learning.
Northcote High is a proudly local school appreciated by its community with an enrolment of almost 1800 students and 150 staff.
Our teachers explicit focus on classroom instruction, on building relationships and on knowing students as learners is fundamental to maintaining outstanding outcomes for students.
We are focused on creating the conditions for success through a commitment to shared practice, reflective collegial work and implementing the schools agreed frameworks to support and extend all learners.
Teachers as learners is an integral part of our vision and values, and we provide a comprehensive school led professional learning and enrichment program.
The expertise and dedication of the staff is undoubtedly a strength of the school and our goal to be an employer of choice is supported by the range of development opportunities we seek for our staff.
In 2026 the school will celebrate its centenary and being one of only a few public high schools to continuously offer an excellent secondary education throughout this time.
We remain steadfastly focused on maintaining a tradition of academic excellence, whilst developing innovative teaching and learning programs to equip our students with the skills required for a changing future.
Our vibrant co-curricular programs provide valuable opportunities for students to learn, grow and build community in and beyond the school.
International engagement is also a feature of the school.
We celebrate a sister school program in China for over 20 years, and a vibrant international student program.
Key documents for applicants such as our Teaching and Learning Framework, curriculum models, AIP and Strategic Plan can be viewed on our school website.
For more information visit www.nhs.vic.edu.au
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:

Specific support tasks to achieve outcomes.
Typically, this will involve accountability for a single function, (e.g.
ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g.
enrolled nurses performing the role as described in schedule 3).
These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.
Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
The ES Range 1-2 VET and Careers Administrator is instrumental in the organisation and administration of the VET and Pathways programs offered at Northcote High School.
Working closely with the Careers Coordinator the role requires the successful applicant to support our students enrolling and participating in VET programs whilst also liaising with VET providers and ensuring compliance requirements are met.
At times it may be necessary to share/ rotate jobs between educational support staff depending on demand and if required.
This position is not required during term breaks.
The nature of the role may require additional hours of work outside of the standard hours in which time in lieu will be provided and with notice.
The role is part time with flexibility for days worked to be discussed with the Business Manager.
The workday is 7.6 hours plus a minimum of 30 mins lunch break.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:

Specific support tasks to achieve outcomes.
Typically, this will involve accountability for a single function, (e.g.
ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g.
enrolled nurses performing the role as described in schedule 3).
These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.
Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Work professionally, courteously and cooperatively with internal and external clients.
This role involves close interaction with a wide range of parents, students, staff and VET providers

Maintain confidentiality and sensitivity in all aspects of the role

Maintain currency of professional knowledge and skills

Assist in ensuring that the school complies with government regulations and policies

Comply with OH&S requirements and maintain a safe and healthy workplace for self and others

Fulfil and duties assigned by the principal or delegate within the relevant ES dimensions of work (http://www.education.vic.gov.au/hrweb/workm/Pages/dimensSSO.aspx)

Responsibilities

In addition to the roles, duties and responsibilities of Education Support Staff in the DET (See www.education.vic.gov.au):

Maintain Careers Resources in the Careers Room, the library and the sub-school areas

Assist in updating all online resources overseen by the Careers and Vocations areas.
Ordering of resources and stationery as required, including completing of Purchase Orders and any other records required by the Business Manager

Maintain accurate student data on the VET portals for the Inner Northern and Inner East Melbourne cluster

Liaise with VET is providers and the VET Coordinator/Careers Practitioner to follow up on any issues with enrolments, attendance, VASS data, certificates, payments and charges in relation to students undertaking VET courses.
Attend VET is Network Meetings and inform the Careers Practitioner and other relevant school leaders of important information and updates

Monitor the VET is fee payments and follow up with families for collection.
Offer school support if required.
Work with the Careers Practitioner and Sub-schools to promote VET is to students and families

Work with the VASS Administrator to ensure VET is records on VASS are complete

Monitoring the student sign out book every Wednesday and Thursday to ensure that students are following the process

Complete roll monitoring and reporting every Wednesday and Thursday afternoon; liaise with the Sub-Schools if there are attendance issues

Keep records on transportation arrangements for all students undertaking VET courses offsite

Assist in preparation of careers curriculum materials for Connect classes for all students in Years 7-12 (at the direction of the sub-school or Careers Practitioner).
Entering Work Experience and Structured Workplace Learning placements into WorkExpo database as required

Liaising with teachers and students to ensure that all paperwork in relation to Ministerial Order 1413 is completed prior to students attending Work Experience and Work Placement

Phoning employers and students on placements to check on progress and identify any issues

Liaise with all parties in relation to School Based Apprenticeships, as required.
Assist Careers Practitioner in the organisation, preparation and running of all careers events, including expos, excursions, and year level events.
Assist the Careers Practitioner and the CEAV with the implementation of the Career Insights (Morrisby) program for the Year 9 cohort ¿ including test arrangements, interview scheduling and overseeing interview process

Assist in the tracking and follow up of student progress with Career Action plans using the MCP platform

Monitor and report on student progress in completing all VTAC requirements.
Complete contract requirements with Business Manager/Principal for VET provision/auspricing

Processing of purchase orders and VET invoices in accordance with DE procurement policy

Record management of student VET enrolment applications and tracking of VET provision/auspricing costs including reconciliation with the Business Manager against DE funding received for VET program

Other duties as required by the Principal or Business Manger

Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards
Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Written Applications

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

A specific response to all of the Key Selection Criteria and position details.
It is suggested that applicants limit their response to no more than 1 page (size 11) per criterion.
A Cover Letter providing contact information including home address, email and phone number as well as the phone number of the work address at which the applicant can be contacted.
A CV with a summary of experience and qualifications.
The names, email addresses and contact details of three referees who can provide information regarding the applicant in relation to the Key Selection Criteria.
Please note: The selection panel may contact referees other than those listed.
The Selection Process will involve at least the following steps:

1.
Shortlisting of applications

2.
Interview process (applicants may be invited back for a second interview)

3.
Referee checks (these may occur prior and/or after the interviews)

Note: the panel reserves the right to contact others outside of the list of referees provided by the applicant.
On making a decision to appoint, a job offer will be made to the successful applicant
Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx