Executive Assistant

vor 1 Monat


Melbourne, Österreich Department of Treasury and Finance, Victoria Vollzeit

Organisation: Department of Treasury and Finance
Occupation: Administration/Secretarial
Reference: VG/1832501
About us The Department of Treasury and Finance provides economic, financial, and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.
Project Advisory's (PA) purpose is to provide project and technical advice and assurance and policy advice on systemic improvements to the delivery of Victoria's infrastructure projects. This is achieved by:
Providing Project Advisory and Assurance, including Technical Review Advice, Project Assurance Reviews, and detailed cost and risk reviews.Understanding systemic challenges and supporting the identification of solutions to improve cost, time, and benefits realisation of project delivery.Building capability and skills to lead complex infrastructure projects, through forums and programs such as the Australian Major Project Leadership Academy (AMPLA) and short courses.Driving the uptake of digitisation in construction delivery to improve efficiency.About the role Reporting to the Executive Director, you will be responsible for: Providing high-level confidential secretarial and administrative support to the Executive Director including extensive time and diary management.Managing the Executive Director's email inbox.Providing executive support for all meeting papers, preparation of presentations, and facilitating follow-up action.Assessing and prioritising a high volume of incoming papers, emails, and telephone enquiries.Proof-reading and editing ministerial briefs, memorandums, and general correspondence for senior management and DTF Ministers.Implementing and managing administrative processes across the work group and keeping internal information up to date.Maintaining strong relationships with senior management, work group heads, and staff within the Department of Treasury and Finance.Providing administrative support to other staff within the work group.Managing administrative processes for the work group including document management.Monitoring and maintaining the work group's stationery supplies, records, IT equipment, budget expenditure, purchasing, and timely payment of invoices.About you We are seeking applications from candidates with demonstrable experience in:
Planning and Organising Putting a high priority on accomplishment and attaining results.Identifying processes, tasks, and resources required to achieve a goal.Distinguishing between more and less critical activities and operating accordingly.Using systems and procedures to guide work and track progress.Detail Focus Enjoying making sense of large volumes of complex information quickly.Considering the bigger picture while observing fine details.Identifying errors and inconsistencies in content, style, and logic.Being thorough and attentive to nuances in tone, style, and content.Interpersonal Effectiveness Being sensitive to the underlying concerns, interests, or emotions behind what is being said and done.Being seen as genuine and sincere when dealing with others.Putting others at ease.Decisiveness and Judgement Making rational and sound decisions based on a consideration of the facts and alternatives.Being willing to lead by taking control of the situation.Knowing when to escalate issues.Experience and qualifications Proven experience providing high-level executive and administrative support.Highly developed computer skills and the ability to learn information management systems.Proficiency in a range of software programs such as MS Office, Outlook, HPE Content Manager, and FinCloud (or equivalent).About our culture We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability, or age.
How to apply VPS employees and other JSE-eligible applicants are encouraged to apply on the Jobs & Skills Exchange (JSE) jobs board.
For more information about the position and key selection criteria, please refer to the position description. If you have specific questions regarding the role, please contact Anita Gilham at ******
To apply, select the 'Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience. Applications close at midnight, 12 December 2024.
Covid-19 Vaccination
DTF is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients.

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