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Office Manager
vor 2 Wochen
IN BRIEFWe are in the business of experiences.
And there is no experience more important than our own agency space and the great people who work in it.
This role is vital to ensure we have an environment where we can do our best work, collaborate and have fun along the way.
Reporting to the Head of Integrated Production, this position is responsible for performing office management and administrative functions and driving our broader cultural/ social initiatives.RESPONSIBILITIES Office ManagementKeep the office ticking over and looking great.
Monitor office expenditures, track and order office/pantry supplies, manage phone lines, sort and distribute incoming mail/packages, keep collaboration spaces tidy Manage the National weekly Kick off deck and set up and monthly Employee Recognition awards (Mini Georgies) Day-to-day troubleshooting on IT/ Tech needs.
Escalate to local IT or US teams for support, as requiredProperty maintenance and management including liaising with external contractors and suppliers, cleaning contractors, lift technicians, plumbers, electricians, the landlord etc.Coordinate and participate in office space planning, maintenance, and renovations when necessaryUpdating and maintaining digital imagery in common areas including client welcomes, hype reels etcManage supplier presentation schedules.
Greet and set up office to support presentationsManage office documentation including organisation charts, evacuation plans, WHS / OH&S standards and Policies etc.
Monitor WHS requirements and compliance, including oversight of incident reporting and first aid training, acting as Chief Fire WardenAdministrationManage all employee lifecycle activities, including new employee setups, inductions and provision of hardware Support Leadership team and Resource Manager on recruitment; posting ads, tracking applications & setting up interviews Manage employee IT onboarding / offboarding processes, coordinating with local and US support teams as neededSupport the Resource & Training Manager with new starter induction processes and scheduling as neededManage Rolodex calendar for anniversary and birthday dates & update Kick Off WIPPromotion and implementation of the Wellbeing programPlanning, delivery and budget tracking for internal social events.
Participate in the DEIB Committee, acting as the conduit between the committee and the Executive LeadershipSystems ManagementMonitor and ensure the accuracy of data during ongoing maintenance of employee settings, compliance and administration of systems in collaboration with HR and Finance, including; WorkbookIntranet updates and maintenance Production tools including digital credit card, travel portal, uber accountsSecurity system management (Sydney only)Asset management, provision (IT and FOB) and trackingPROFESSIONAL EXPERIENCECapabilities & Experience3+ years experience in a similar office support role, in a professional services or agency environment preferredIntermediate experience with Google Suite.Strong administrative skills.A high level of confidentiality.Excellent interpersonal and customer-facing skills.Strong communication skills, both written and verbal.Strong attention to detail.Excellent time management and organisational skills.Flexibility and willingness to learn.GPJ'S VALUESOur values underpin how we show up every day.
What do they mean and how do they influence our daily interactions at GPJ?BRAVERY - Having the courage to push ourselves out of our comfort zone.
Being bold.
Breaking barriers.
Acts of bravery can be big and small.
It's these brave choices to think big and take well-considered risks that will help us push forward as an agency.COLLABORATION - The old adage is true, we are stronger together.
Collaboration - with our colleagues, partners and clients - undeniably leads to better outcomes because embracing fresh and diverse perspectives elevates the work we do.EMPOWERMENT - Being proactive, driven and adopting an entrepreneurial spirit.
Owning our decisions (as well as our mistakes).
This growth mindset will set us up for success.It should be noted and understood that this Position Description has been drafted to focus on the "key" responsibility areas for this position.
It is not intended to be a detailed record of every task and duty.
George P. Johnson recognises that all members of staff, on a regular basis, will be asked by the Senior Executives to perform tasks that are not included in the Position Description.
Whilst these tasks do not necessarily fit in the definition of "key" responsibilities, they are nevertheless important for the ongoing management of the business.
George P. Johnson is proud to be an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, or any other protected class.
In addition to federal law requirements, GPJ complies with applicable state laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
George P. Johnson expressly prohibits any form of workplace harassment based on any protected class.
