Senior Administration Officer
Vor 2 Tagen
Senior Administration Officer (Professional Practice Office), School of Nursing & MidwiferyBased in Darlinghurst, Sydney CampusFull-time, Continuing ContractRewarding opportunityFriendly and collaborative environment$84,837 - $93,296 pa (Level 5) + 14.25% superannuationAbout the universityThe University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.About the officeThe School of Nursing & Midwifery offers an extensive range of quality accredited undergraduate, postgraduate programs and professional development courses that are designed to provide opportunities for the student to engage in the classroom through professional workplace experiences.
Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission.
We are able to do this through the dynamic learning experiences made possible by the teaching staff, the collaborative and strong external partnerships with industry and engagement with alumni and the community.
All of our courses are delivered by experienced clinicians and academics ensuring materials and content are evidence based, contemporary and future focused.About the roleThe Senior Administration Officer for the Professional Practice Office provides high level administrative support for the School of Nursing and Midwifery's clinical placement program.
The position plays a critical role in supporting students' academic and professional growth by ensuring placements align with curriculum needs and uphold the university's high standards for quality and compliance.
This role ensures the smooth and efficient placement of students into clinical settings, working closely with academic staff, clinical partners, and students to meet regulatory and accreditation standards.
Reporting to the Professional Practice Administration Coordinator, the Senior Administration Officer oversees day-to-day operations, handles student inquiries, manages placement records, and fosters relationships with external stakeholders.
The role also contributes to continuous improvements to enhance the effectiveness of the clinical placement program.Key ResponsibilitiesClinical Placement Coordination and Administration: Manage student placements in clinical settings to meet curriculum, accreditation, and regulatory standards while ensuring effective collaboration with stakeholders.Student Support and Advice: Act as the main contact for students, providing guidance, resolving placement issues, and ensuring necessary support during their clinical experience.Stakeholder Relationship Management: Maintain strong partnerships with clinical sites, facilitate communication between all parties, and ensure effective collaboration for placement success.Administrative Oversight and Record Management: Oversee administrative processes, maintain accurate placement records, and ensure compliance with university, legal and relevant NSW Ministry of Health requirements.Team Support and Supervision: Lead and mentor administrative staff, oversee task delegation, and support professional development to maintain high service standards.Event and Workshop Coordination: Organise clinical placement-related events, including orientations and training sessions, ensuring smooth execution and logistics.Process Improvement and Program Development: Identify and implement enhancements in placement processes and policies, aligning with best practices and university objectives.Provide effective and efficient administrative support and assist the School Manager and Professional Placement Administration Coordinator in supervising the administrative function within the School's Professional Practice Office.Compiling and assisting with reports, typing of correspondences, submissions, statistical summaries and data sets, and other material as required.Assisting the Head of School and/or their delegate with the management and review of policies, procedures, guidelines and forms.
Liaise with various leaders across the University departments to ensure collaboration.Coordinate meetings, prepare minutes and organise correspondence for meetings.Comply with all other reasonable training and duties as identified by the line manager (or delegate).Comply with University policies and procedures in all aspects of their work and conduct.Qualifications, skills & experiencePossession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.Highly developed communication skills, with the ability to build effective relationships, engage and influence stakeholders.Excellent operational, organisational and administrative skills, including the ability to manage multiple competing priorities.High level proficiency in various software packages, including the Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and timetabling programs (Allocate, Sonia, CELCAT), and video-conferencing tools.An effective knowledge of the contribution that policies, procedures and data sets make to the achievement of the University's strategic objectives.Ability to collaborate across multifunctional teams, providing a high level and responsive service.Proven record in the preparation of high quality documentation with excellent accuracy and attention to detail.BenefitsFast paced environment with opportunity for professional growthGenerous training and development opportunitiesJoin the University supporting its students and staff to achieve their career goals – in a personal and positive environmentHow to applyPlease apply online with a resume and cover letter outlining your suitability for the role.Applications closing date: 23 January 2025For further information on how to apply, please visit: How to apply | Notre DameApplicants are expected to have current and valid work rights in Australia.Aboriginal and Torres Strait Islander people are encouraged to apply.The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.Contact usPlease direct your queries regarding this role to Janette Tam, ****** contact from recruitment agencies will not be entertained.
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