Executive Assistant | Personal Assistant Positions

Vor 5 Tagen

Gold Coast, Österreich Urban Recruit Vollzeit

Executive Assistant | Personal Assistant PositionsPersonal Assistant - Property Development & ConstructionExecutive AssistantOur client is a private global asset management company with investments across a diverse range of industries including real estate, infrastructure, mining, private equity, stocks and bonds. With the parent company based on the Gold Coast, we are seeking a highly professional and capable Executive Assistant to support the CEO in driving the growth, expansion and operational management of the company. Working closely with the locally based CEO and the broader executive team, you will also liaise extensively with overseas Directors in organising and coordinating people (travel), and in providing information and reporting where needed. Key duties will encompass:Screening and effective management of correspondence and emails with the ability to respond on behalf of the CEO and Directors, pro-actively managing any associated work flowsPersonal diary management and co-ordination of appointments, extensive travel management, including transfers, accommodation and itinerariesProvision of hands-on personal and administrative support to the broader businessRegular liaison and building relationships with a wide group of internationally based external stakeholdersPreparation of and directing of business, legal, financial and confidential documentationPreparation of project and company reporting as requiredDetailing of agendas, meetings and minutesThis will be a diverse and dynamic role. It will require someone capable of managing multiple competing priorities for high-performing entrepreneurial individuals. Displaying high levels of professionalism and exceptional interpersonal, verbal and written communication skills, the successful candidate will possess 8 years' + experience as a Personal or Executive Assistant. Experience in the asset/funds management, property or travel industries would be beneficial, however is not essential. Additionally, you must have high attention to detail and accuracy, exceptional time management and organisational skills, and strong computer skills across a range of office programs (MS Office, AI, finance programs).Please note, there may be a need for the successful candidate to travel internationally at times.Personal AssistantOur client is a well-established property development company specialising in the development and delivery of exceptional residential apartment projects. With a strong portfolio of current projects, they seek to appoint a highly professional and experienced Personal Assistant to their head office. Supporting the COO and senior management team, you will provide high level administrative support with key duties including:Diary management and co-ordination of appointmentsScreening and effective management of incoming calls, correspondence, and emails with the ability to respond on behalf of senior management, pro-actively managing any associated work flowsProvision of hands-on administrative support and office management to internal and external stakeholdersRegular liaison and building relationships with external authorities, consultants and sub-contractorsAssisting in the preparation of and/or directing of documentationPreparation of property development and construction project reporting as requiredFile and data managementAssisting the EA to the Directors and acting on her behalf when requiredDisplaying exceptional interpersonal, verbal and written communication skills, the successful candidate will possess at least 5 years' experience as a Personal or Team Assistant. It is advantageous to have previous experience within the property industry ideally with exposure to property development and/or construction. Additionally, you must have high attention to detail and accuracy, exceptional time management and organisational skills with an ability to balance priorities, and strong MS Office skills.
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