Executive Assistant, Member | Melbourne, Au
vor 1 Monat
Job Description
At AustralianSuper, we truly care about our colleagues.
We know work and life are intertwined.
That's why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible.
We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members.
Your New Role
Reporting into the Principal, Business Management and Optimisation, as the Executive Assistant, Member your primary role is to support the Chief Member Officer as well as Senior Leaders within the Member Domain.
You will be responsible for establishing and maintaining effective relationships to ensure all needs and administrative matters are managed efficiently.
This position requires a meticulous individual who can ensure smooth operations and facilitate seamless communication within the team.
Duties and responsibilities include but are not limited to:
Provide an elevated level of effective and confidential administrative support including diary and email management.Manage travel arrangements domestically and internationally, inclusive of flights, accommodation, and transport.Support your people leader with preparation on papers, reports, and presentations.Organise meetings and teleconferences including the distribution of agendas and taking meeting minutes.Coordinate team events and activities as required.Assist with the financial management of invoice processing, raising purchase orders, credit card management as well as monthly reconciliation.Use initiative and judgment to ensure matters are dealt with expeditiously and appropriately.Foster and maintain positive working relationships both internally and externally to create a collaborative environment that enhances workflow efficiency and promotes the sharing of information and knowledge.Work closely with other Executive Assistants and Team Coordinators across the Fund by working collaboratively, transferring skills and knowledge, and sharing relevant information. What You'll Need Strong experience (minimum 5 years) as an Executive Assistant to Executives and/or Senior Leaders ideally within financial or professional services.Advanced in the execution and understanding of Microsoft Office applications.Demonstrated ability to work under pressure, set and manage multiple conflicting priorities and meet specified timeframes.Proven ability to coordinate tasks, use initiative and operate independently.Excellent stakeholder management skills with an ability to initiate, maintain and develop relationships with peers.Strong written and oral communication skills; including proven experience in dealing with confidential and sensitive issues.Flawless attention to detail and organisational skills.
The ideal candidate will have ample EA experience managing a variety of personalities and individual needs.
You will be resilient and understand the demands and pressures of Senior Leaders and can use your initiative to make things happen
Life at AustralianSuper
AustralianSuper is committed to colleague development, and we support our people with ongoing learning, coaching, and training, as well as career opportunities across our expanding global organisation.
We offer generous leave entitlements and promote a blended working environment in which all roles can flex, and we're happy to discuss what this looks like for you.
We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms.
If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know.
What's Next
Apply now if you share our values of Energy, Integrity, Generosity of Spirit, and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results.
Australian or New Zealand citizenship or Australian permanent residency status is required.
Progress powered by purpose. About Us The AustralianSuper Story
As a profit-to-member superannuation fund, AustralianSuper is run only for members, and is here to help members achieve their best possible retirement outcome.
We don't pay profits or dividends to shareholders, so the money we make goes back into the fund.
We're an organisation of talented, inspiring colleagues and passionate leaders.
As we continue to grow in size and complexity, we need people who will challenge our thinking, deliver outstanding outcomes and most importantly, share in our purpose.
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