Reception And Administration Officer

Location: Melbourne | Southern Metropolitan
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1455861
Job posted: 29/11/2024
Closes: 12/12/2024
Job duration: From 28/01/2025
Contact: Renee Cole |
Location ProfileMonash Special Developmental School is a government school located in the North Eastern Victorian Region in the City of Monash.
Monash SDS provides an educational program for children with a moderate to profound intellectual disability and multiple disabilities including autism spectrum disorder from the age of 2.8 to 18 years old.
Currently student enrolments numbers are around 155.
It has been on the current site for 11 years in a well-resourced purpose-built facility.
In addition to the general classrooms, the school also features specialist areas, outdoor learning environments, a multi-purpose gym, a hydrotherapy complex, a bike path, and specialised indoor and outdoor sensory areas.
Monash SDS is gold accredited in School Wide Positive Behaviour Support (SWPBS), AMAZE accredited, and e-Smart accredited.
Students across the school at Monash SDS are taught using the Victorian Curriculum.
Curriculum-based individual learning plans are developed for each student and are taught using a variety of high-impact teaching strategies and specialised curriculum supports including the STAR (Strategies for Teaching Based on Autism Research) and Links Program.
The STAR and Links Program is research and evidence-based and uses the principles of Applied Behaviour Analysis.
It provides a framework and the necessary tools to teach the Victorian Curriculum through the implementation of Discrete Trial Training (DT), Pivotal Response Training (PRT), and Functional Routines instruction.
A school-wide Structured Teaching Framework provides every student with a highly visually based structured environment that promotes an understanding of schedules, activities, and expectations.
Our school's philosophy is reflected in its programs and based on the belief of "Enriching Individual Potential".
To do this, we require a committed principal who can see the special characteristics of all our students and will strive to ensure each individual feels safe, is confident, and valued as a person.
Selection CriteriaSC1 - Demonstrated capacity to work and collaborate with others in a team environment.
SC2 - Demonstrated experience and technical knowledge relevant to the position.
SC3 - Demonstrated capacity to prioritise tasks and to provide support to leadership and other school staff in respect to the work area.
SC4 - Demonstrated commitment to professional learning and growth for both self and others.
SC5 - Evidenced high-level written and oral communication skills and high-level interpersonal skills with an ability to relate effectively and sensitively with teaching and support staff, as well as students, parents, external providers, and the wider school community.
RoleThe Reception and Administration Officer will be a proactive and enthusiastic member of the school's administration team and work under the supervision of the Business Manager.
The focus of this position is maintaining effective and informative communication with parents, staff, students, service providers, and the wider school community.
Qualities necessary to be the successful applicant:
Exceptional reception and telephone skillsStrong oral and written communication skillsA sound knowledge of Microsoft OfficeAbility to work independentlyPreferred experience:
Knowledge of CASES21 and COMPASS SoftwareResponsibilitiesCoordinate the delivery of reception and administrative services within the schoolProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperworkMaintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff, and school recordsMaintain and update office records, enrolment data, diary records, and basic written recordsSupport or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g.
form letters, newsletters)Source basic data or factual information from given sources to support school administrative functions, e.g.
books, reports, manuals, catalogues, tables, forms, etc.In consultation with the Business Manager, determine and manage work priorities within the school office.
This might include providing advice and information to community members in relation to office administration functions, enrolments, purchasing, keys, attendance, filing, CASES, compass operations, mail, family transactions, and reportsDevelop and implement strategies to ensure effective administration proceduresLiaise with school staff regarding support requirements and undertake other duties as may be deemed necessary by the Principal and Business ManagerWho May ApplyIndividuals with the aptitude, experience, and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family-friendly, supportive, safe, and harassment-free workplaces is essential to high performance and promotes flexible work, diversity, and safety across all schools and Department workplaces.
It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe StandardsVictorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at To apply for this role, you will be redirected to the Schools (Government) job application system.
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