Executive Assistant
Vor 4 Tagen
About the Company
Join a leading multinational health-care company on a 3 month contract with a global presence, operating across two dynamic divisions: Pharmaceuticals and Diagnostics. Renowned for innovation and excellence, this organisation is dedicated to improving lives through groundbreaking solutions in health-care.
Your Role & Responsibilities
As the Executive Assistant, you will play a vital role in ensuring the smooth operation of the leadership team. You'll be the go-to person for diary management, event coordination, and internal communications, working closely with senior leaders to deliver exceptional support.
Diary Management: Seamlessly manage busy calendars across multiple time zones (primarily Australia), coordinating appointments and meetings with precision.
Event Coordination: Lead the planning and execution of monthly town halls and regular leadership meetings, including preparing agendas, driving content creation, and ensuring follow-ups are completed.
Travel & Expenses: Arrange travel bookings through a portal and manage expense reports via SAP Concur, adhering to a 30-day submission deadline.
Meeting Support: Facilitate key meetings by taking detailed minutes, preparing documentation, and ensuring timely communication of actions.
Internal Communications: Act as a communication hub within the organisation, delivering clear and concise messages to ensure alignment across teams.
Team Collaboration: Partner with leaders to streamline processes, organise events, and support initiatives that drive organisational success.
About You
We're looking for someone who combines professionalism with a personal touch, ensuring the needs of the team are met with care and precision.
Strong organisational and time-management skills.
Proficiency in Google Suite (non-negotiable).
Experience managing complex diaries, meeting agendas, and travel arrangements.
Exceptional written and verbal communication abilities.
Proactive, self-motivated, and detail-oriented.
This role offers the opportunity to be part of an inspiring team in a globally recognised organisation, working in a dynamic and rewarding environment where your contributions truly make a difference.
How to Apply
Click Apply Now or send your resume to ******
Please note this is a three month contract.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
skills
Executive Assistant, Admin, EA, PA, Office, Clerk, Diary, Calendar, Travel, SAP, Google
qualifications
N/A.
education
Secondary School/High School
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