Clerical Officer
vor 4 Wochen
Autism Spectrum Australia (Aspect) is one of Australia's largest autism-specific service providers, with one of the biggest autism-specific school programs in the world.
A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.At Aspect we recognise a different brilliant, where we seekto understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum.Job DescriptionAdministrationEnsure administration tasks are completed accurately, professionally and on timeManage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic wayPrepare letters, email communications, memos, reports and other documents as requiredUse established excel spreadsheets for managing data and informationPrepare professional and high-quality presentations and other materials using PowerPoint/desktop publishing as requiredSupport and or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are metProof-read documents, reports, brochures and newsletters as requiredActively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systemsPerform other general administrative duties as required.Customer ExperienceEnsure that first point of contact with all internal and external customers and visitors are welcomed, inducted and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive and informative wayProvide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at schoolClearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.Operational MattersEnsure the office equipment functions well and is maintained and serviced to meet business needsAllocated tasks are completed in a timely manner and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical OfficerOrganise catering for special functions as required, including provision of kitchen suppliesEnsure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e.
WHS, safeguarding and evacuation proceduresSite is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits and providing information and feedback.Financial administration and reportingSubmit invoices and expenses for payment through Expense Manager / ProspendPrepare, reconcile and process accounts and credit card statements with appropriate receiptsSupport and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.Information SystemsUpdate and maintain information collated in school spreadsheets.
Complete basic data manipulation tasks in Excel spreadsheetsUpdate and maintain data in school database system.
Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.QualificationsKnowledge and experienceComputer and technology literacy including MS Office applications (Intermediate)Knowledge and/or experience in the education or disability sectorMinimum two years of experience in an administration roleAbility to perform all tasks with attention to detail and capacity to meet deadlines.Qualifications / LicencesRelevant administration training or qualificationsAbility to work with intermittent supervisionWorking with Children Check or equivalent state clearance to work with children (for paid employment)International Police Check (IPC), if relevant.Additional InformationWhat weofferSalary packaging options to increase your take-home payEmployee referral incentiveAccess to a wide range of discounts through Perkbox on everydaypurchasesDiscounted membership to fitness facilities through Fitness PassportEmployee Assistance Program (EAP).To applyPlease attach your resume (not compulsory) and complete the candidate questionnaire; cover letter is optional.Enquiries should be directed toMichelle Zikmundovsky, Acting Principal, Aspect Western Sydney School: is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong.
We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply.
We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.#J-18808-Ljbffr
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