Executive Assistant
Vor 2 Tagen
About the company: A Melbourne-based luxury builder, this company specialises in crafting bespoke homes with a commitment to quality and personalised service.
They offer a comprehensive process, managing every stage from concept to completion, ensuring designs are tailored to individual lifestyles.
With a focus on excellence, they collaborate closely with experts in architecture and interiors to create homes that reflect their clients' visions.
Known for clear communication and cost certainty, their reputation is built on trust and craftsmanship.
About the role: This role is pivotal in supporting the Managing Director (MD) and directors of a fast-growing company known for its dynamic, entrepreneurial culture.
As an Executive Assistant, you'll handle diary management, meeting coordination, and oversee high-level administrative tasks.
You'll also contribute to internal communications, HR processes, and the planning of key events, including gala functions and leadership dinners.
Ideal for a proactive professional who thrives in a fast-paced environment, this position offers a chance to collaborate with innovative leaders and make a meaningful impact.
Your responsibilities will include: Manage the MD's diary, schedule meetings, and coordinate agendas.
Provide high-level administrative support to directors as needed.
Prepare induction packs and oversee HR-related documentation.
Support internal communications and team onboarding.
Organise key events such as galas, leadership dinners, and staff functions.
Coordinate with event planners and ensure seamless execution.
Oversee correspondence and maintain efficient workflows.
Provide general office support and assistance.
Act as a point of contact for directors and other departments.
Facilitate cross-team communication and coordination.
Requirements: Proven experience as an Executive Assistant minimum 4 years experience Background in HR coordination or event management is advantageous.
Exceptional organisational and multitasking abilities.
Excellent communication skills, both written and verbal.
Strong attention to detail and ability to meet tight deadlines.
Proficiency in Microsoft Office Suite and other relevant tools.
Familiarity with HR systems or tech stacks is a plus.
Proactive, self-managed, and able to anticipate needs.
Values-driven and capable of maintaining confidentiality.
How to apply: Click APPLY or email your resume to ******.
For a confidential conversation, please call Mollie on 0415 031 988.
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